As you begin the hiring process, please direct any prospective employees to our Careers webpage to explore the job postings available.
If you need any assistance through out this process, please contact our recruitment team or email employment@umsl.edu.
If you want to learn more about the hiring process, please check out our Virtual Training Library.
First, determine which position type:
- Flowchart for Staff Hiring Process (12/10/2024)
- Courtesy Appointments(8/18/2022)
- Hiring an H-1B Scholars(6/3/2022)
- Kuali Staff Job Posting Form
- Advertising a Position(12/10/2024)
Additional Staff Specific Resources -
Hiring Position -
- Full-Time Academic Hiring Process (12/10/2024)
- Adjunct Hiring Process (3/12/2025)
- Post-Doctoral Hiring Process (03/30/2023)
- Courtesy Appointments (8/18/2022)
- Hiring an H-1B Scholars (6/3/2022)
Posting a Position -
- Job Posting Form for Academic Positions (05/20/2024)
- Advertising a Position (12/10/2024)
- Advertising Plan for Academic Positions (04/15/2025)
Additional Faculty and Other Specific Resources -
After the job is posted, follow these steps:
Learn how to review application and change the status of an applicant in your application pool. If you need further assistance with this process, please don't hesitate to reach out to the recruitment team.
Access Applications:
Screening:
Information from UM System is coming soon and will be linked here.
Reference Checks (SkillSurvey) are recommended to be requested before the finalist interviews. Please review our Reference Checking at UMSL webpage to help guide you through the steps to complete this process.
Offers can be done after finalist interviews and reference checks are complete.
Offers for full-time faculty positions should only be made after the Provost has approved the terms of a particular offer.
- Verbal Offer Guide (4/26/2023)
- Moving allowance agreement
CBC's are initiated after the candidate has signed the offer letter the Recruit Team sent.
- Criminal background check (CBC) process (4/8/2022)
- Criminal Background Checklist for International Scholars (form fillable) (3/21/2022)
- Additional Resources: HR-504 Background Checks and Criminal Convictions
FAQs for Criminal Background Checks (CBC)
How will a finalist be notified that a CBC must be authorized online?
- For jobs posted in eRecruit the finalist will receive an email from our CBC vendor, after the Recruit team has received a signed offer letter.
- For jobs not posted in eRecruit, the Unit will need to complete a Criminal Background Check(CBC) Request Form; the Recruit team will submit the candidate information with our vendor.
Who is considered a final candidate?
Applicants who have accepted an approved offer are finalists. The CBC is not an applicant screening tool.
What should the candidate do if they do not receive an email from the vendor?
Applicants should be asked to check their spam folder. If they cannot locate the email, they should
notify employment@umsl.edu
Do we need to run CBCs on student titles?
No, UMSL does not run CBCs on student titles. List of student titles
How will I find out the results of the CBC?
The Unit will be notified when there is an approval for hire.
Will the detailed report of the CBC be shared with me?
No. However, if the report includes convictions, the recruit team or your HR Partner may contact you for additional information regarding the nature/details of the position.
What is the turn-around time for getting the CBC results?
Please allow a minimum of 5 business days for results. (Results can take longer depending on multiple
residencies, overseas residences, name changes, and data entry errors by candidate.)
How does UMSL obtain criminal background information?
The University contracts with Sterling Talent Solutions, Inc. to search databases using the personal
information finalists provide in the online profile (e.g. SSN, driver’s license number, birthdate, etc.)
If my final candidate does not have access to a computer, how can they complete the online CBC process?
HR has computers that final candidates may use to complete the online process. If possible, you may
also allow your candidate to use a computer in your department. The CBC vendor form is also compatible with mobile devices.
Will the final candidate know when they have successfully submitted a request?
The finalist will see a confirmation when their information has been successfully submitted.
If my final candidate is disqualified due to CBC results, who will communicate that information to the candidate?
HR will send an email to the Hiring Manager. The Unit is responsible for contacting the finalist to
withdraw the offer. The finalist will receive a letter from the vendor regarding their ineligibility for hire.
Once the CBC is complete, Stripes will notify your new employee about completing preboarding & the I-9. Supervisors will receive status emails from UMSL HR if the new employees start date is coming up and they have not completed their I-9. After everything is submitted, processing will take anywhere between 2-3 business days. Supervisors, new hires and business managers will receive a congratulatory email on their new hires completion of their preboarding & I-9 process.