Human Resources
About Us HR Partners by Unit Staff Directory
Careers Home Faculty Staff Students
Employee Resources Employee Engagement
Total Rewards Home Benefits Compensation Retirees Association University Holidays and Leave Wellness
Managers Home HR Processes and Forms Employee Relations Justification Learning and Development Performance Management Recruiting and Hiring Remote Work
myHR

Faculty and Staff Employment

As you begin the hiring process, please direct any prospective employees to our Careers webpage to explore the job postings available. 

If you need any assistance through out this process, please contact our recruitment team or email employment@umsl.edu. 

If you want to learn more about the hiring process, please check out our Virtual Training Library.

First, determine which position type:

Process Documentation -

Please contact employment@umsl.edu if you have questions about the staff hiring process. 

Posting a Position -

Additional Resources -

Process Documentation -

Please contact employment@umsl.edu if you have questions about the faculty hiring process. 

Posting a Position - 

Additional Resources -

After the job is posted, follow these steps:

If you need further assistance with navigating eRecruit to review applications, changing the disposition status of an applicant in your pool, or communicating with applicants, please reach out to employment@umsl.edu to request a short 1:1 training session.

The following steps ensure only qualified candidates are interviewed, compliant and effective questions are asked & documented, and compensation data is provided — saving time, reducing risk, and creating a fair, streamlined hiring process for everyone involved.

Before you schedule interviews for staff positions, ensure that you have reached out to UMSL HR (employment@umsl.edu) with the following information:

  • Job Opening ID number
  • Interviewee names
  • Interview questions
    • *HR will complete a pre-screen, including minimum qualifications and interview questions review, comp rate analysis, and candidate dispositioning.

The hiring unit is responsible for scheduling and conducting interviews and documenting rationale for selection and non-selection considerations.

Before hiring decisions are made, email employment@umsl.edu with the following information:

  • Finalist name(s)
  • Documentation for selection and non-selection considerations
  • Request to complete reference checks (or provide the reference checks conducted for faculty positions)
  • Proposed offer amount
    • *HR will initiate reference checks for staff positions and initiate an offer letter.
Staff Search Committees:

Reference Checks (SkillSurvey) are required before a verbal offer can be made. Please review our Reference Checking at UMSL webpage to help guide you through the steps to complete this process.

  • Reference Checking at UMSL
  • For academic reference checks, the use of the SkillSurvey platform is preferred. If you would like to complete a traditional phone call reference check, please contact employment@umsl.edu for the form.

Verbal offers may be made after HR pre-screening, finalist interviews, and reference checks are complete. 

Offers for full-time faculty positions should only be made after the Provost has approved the terms of a particular offer.

Criminal Background Checks (CBCs) are initiated after the candidate has accepted the offer and electronically signed the offer letter.

FAQs for Criminal Background Checks (CBC)

How will a finalist be notified that a CBC must be authorized online?

  • For jobs posted in eRecruit the finalist will receive an email from our CBC vendor, after the Recruit team has received a signed offer letter.
  • For jobs not posted in eRecruit, the Unit will need to complete a Criminal Background Check(CBC) Request Form; the Recruit team will submit the candidate information with our vendor.

Who is considered a final candidate?

Applicants who have accepted an approved offer are finalists. The CBC is not an applicant screening tool.

What should the candidate do if they do not receive an email from the vendor?

Applicants should be asked to check their spam folder. If they cannot locate the email, they should notify employment@umsl.edu

Do we need to run CBCs on student titles?

No, UMSL does not run CBCs on student titles. List of student titles

How will I find out the results of the CBC?

The Unit will be notified when there is an approval for hire.

Will the detailed report of the CBC be shared with me?

No. However, if the report includes convictions, the recruit team or your HR Partner may contact you for additional information regarding the nature/details of the position.

What is the turn-around time for getting the CBC results?

Please allow a minimum of 5 business days for results. (Results can take longer depending on multiple residencies, overseas residences, name changes, and data entry errors by candidate.)

How does UMSL obtain criminal background information?

The University contracts with First Advantage to search databases using the personal information finalists provide in the online profile (e.g. SSN, driver’s license number, birthdate, etc.)

If my final candidate does not have access to a computer, how can they complete the online CBC process?

HR has computers that final candidates may use to complete the online process. If possible, you may also allow your candidate to use a computer in your department. The CBC vendor form is also compatible with mobile devices.

Will the final candidate know when they have successfully submitted a request?

The finalist will see a confirmation when their information has been successfully submitted.

If my final candidate is disqualified due to CBC results, who will communicate that information to the candidate?

HR will send an email to the Hiring Manager. The Unit is responsible for contacting the finalist to withdraw the offer. The finalist will receive a letter from the vendor regarding their ineligibility for hire.

Once the CBC is complete, Stripes will notify your new employee about completing preboarding & the I-9. Supervisors will receive status emails from UMSL HR five days before the new employee's start date and two days before the new employee's start date. After everything is submitted, processing will take anywhere between 2-3 business days. Supervisors, new hires and business managers will receive a congratulatory email on their new hires completion of their preboarding & I-9 process.