A Guide to Online I-9s

Preboarding Secure Uploader

NER Zoom Session Link

What is the I-9?

The I-9 is the form used to verify the identity and employment authorization of individuals hired for employment in the United States. Additionally, the University of Missouri – St Louis is required to participate in the federal E-Verify program. Newly hired employees must complete their federal Form I-9 on or before the first day of employment, but not before the job offer has been accepted.

At the University of Missouri - St. Louis, our primary way of completing the I-9 is online.

If you have any questions about completing the I-9: muner@umsystem.edu

If you have questions about employment: employment@umsystem.edu  

If you have questions about benefits, retirement, compensation, or wellness:  hrservicecenter@umsystem.edu 

For additional resources, check out our Virtual Training Library for videos on I-9s and Preboarding.

Before You Start

Trying to understand the Preboarding and I-9 process?
Check out this virtual training video!

Please ensure that you have completed your preboarding online in MyHR before starting Step 2 of the I-9.

If you have not completed your preboarding, please follow the steps listed below:

  1. Open the email account you provided in your job application
  2. Navigate to the search bar and type in "University of Missouri New Employee Information"
  3. If you cannot find the email, check your spam/junk folder
  4. Click on the myHR link in the email
  5. Log in to myHR.
  6. Click on the Preboarding tile.
  7. The next window will provide a long white bar with your employee ID, name and an arrow on the right side. Click on the arrow to continue.
  8. Complete the preboarding forms
    • Personal Data Form 
    • Direct Deposit
    • Federal and State W-4
    • Section 1 of the I-9
  9. A green checkmark will appear when the forms are complete. Once all the tabs display the green check mark, your preboarding is complete.

Complete Your I-9

Congratulations! You've completed your Preboarding. Now you must complete Step 2 of the I-9. 

Online I-9s no longer require you to make an appointment to complete this process. 

You will receive an automated e-mail from the University (peoplesoft@umsystem.edu) within 24-48 hours. The subject line of this email will be “University of Missouri New Employee Information”. If you do not see this email in your inbox, check your spam/junk folder.

This email contains your University ID, temporary password, and instructions for completing the four required pre-employment forms, or “preboarding” forms, on MyHR. This process should take about 15-20 minutes.

After completing your preboarding forms, upload your identity/eligibility document(s) to the secure file drop link (please note this is an UMSL branded website).

Use the authentication code provided in your welcome email from Stripes. This email title is called: Action Required - New Employee Registration. If you cannot find this email, please contact muner@missouri.edu for assistance. 

For more efficient processing, please indicate your last name on the uploader subject line.

Online I-9s no longer require an appointment.

Employees may choose to opt-out of the virtual presentation of documents by skipping Steps 2 & 3 and emailing umslhr@umsl.edu to schedule an appointment for in-person document presentation.

To make this process convenient and on-demand for new hires, we have moved away from appointment based online I-9s. 

  • Navigate to the highlighted text: Zoom link and attend the New Employee Registration (NER) meeting.
    • You will enter a waiting room then the HR representative will place you in a private break out room to present your documents.
  • Turn your camera on and physically present the same documents you uploaded for inspection.
The hours of operation are Mondays through Fridays, 8am-4pm. Operations will not be conducted outside of these set days and times.

Congratulations! You finished your I-9! What happens next?

  • After 48 hours you can re-access myHR. This is the portal you will use to log your hours, view and edit your benefits, and more.
  • On your second day of work, you can head over to the Millennium Student Center (MSC) and meet with the IT department to get your Staff or Faculty card. If you are currently a student, you do not need a new card.
  • If you need a parking pass, visit the Campus Police Department website for more information.
  • Documents presented must be original, unexpired, and valid for employment eligibility.
  • No photocopies, faxes, or photos will be accepted.
  • You may present one item from List A or one item each from Lists B and List C. Please review the list of acceptable I-9 documents.