A Guide on In-Person I-9s

What is the I-9?

The I-9 is the form used to verify the identity and employment authorization of individuals hired for employment in the United States. Additionally, the University of Missouri – St Louis is required to participate in the federal E-Verify program. Newly-hired employees must complete their federal Form I-9 on or before the first day of employment, but not before the job offer has been accepted.

At the University of Missouri - St. Louis, our primary way of completing the I-9 is online.

If you have any questions about completing the I-9 in-person, you may email: umslhr@umsl.edu 

If you have questions about employment, you may email: employment@umsystem.edu  

If you have questions about benefits, retirement, compenstation and wellness, you may email: hrservicecenter@umsystem.edu 

For additional resources, check out our Virtual Training Library for videos on I-9s and Preboarding. You can also review our Employee Registration guide that takes your step by step through the I-9 and Preboarding. It also features the latest list of acceptable documents you can bring for your I-9 appointment.

Before You Start

Please ensure before starting your Step 2 process of your I-9, that you have completed your Preboarding.

If you have not completed your preboarding, please follow the steps listed below:

  1. Open the email you provided in your job application.
  2. Navigate to the search bar and type in "Stripes".
  3. Once you find the email, open it and read through the email. Please be sure to check your spam inbox as well as the email could be there.
  4. After reading through, click on the provided myHR link in the email.
  5. Login to myHR.
  6. Once you are in, a tile should appear called Preboarding.
  7. Click on the Preboarding tile.
  8. The next window will provide a long white bar with your employee ID, name and an arrow on the right most side. Click on the arrow to continue.
  9. You will be brought to a new page that will require you to complete all the tabs on the left side. Some of these tabs will require personal information from you such as:
    • Your Direct Deposit
    • Your Step 1 of the I-9
    • Your Federal and State W-4
  10. As you fill out each tab and complete them, a green check mark will apper.
  11. Once all the tabs display a green check mark, you have completed your preboarding.

**Some things to note:

  • When asked for your SSO and Password, the form is asking for the unique 6 digit pin at the beginning of your umsystem email address and the password you use to sign in to your account.
  • The W-4 form can tricky to complete depending on the device you are using. To ensure that you complete both the State and Federal W-4, scroll down the full page and click into both forms. The buttons are white with blue text. They should grey out when you submit them for completion.

Complete Your I-9

Congrats! You've completed your Preboarding. Now you must complete your Step 2 of the I-9. To complete this process online, please click through the step tabs.

If you must complete your I-9 In-person, you must email NER first to confirm that you would like to opt-out of the online process. Then you can reach out to UMSLHR to set up an in-person appointment.

First, reach out to UMSLHR. Below is an example email you are welcome to copy in your preferred email application:

  • Subject Title:

    In-Person I-9

    Body Text:

    Hello!

    My name is [your name]. I am a new hire, and would like to complete the Step 2 of my I-9 in-person. Please let me know the next steps you would like me to take to complete this process. 

    Thank you,

    [your signature/name]

You should expect a response within 2 business days after sending this template. Once you get the response from one of our HR representatives, you will then book a meeting.

If you know your employee ID number please provide this in you email. If you do not, your welcome to email UMSL HR to enquire about your emplID. Please remember that we do not create these numbers, nor do we recieve your emplID number till after you have completed Preboarding.

Can't make it to campus? Check out our guide to complete your I-9 online.

Before you arrive at the HR Office, review which documents you are welcome to bring for your I-9.

  • Be sure to bring at least two documents with you for the I-9.
    • If you choose to bring something from the List A documents, one document is fine.
    • If you choose to provide documents from List B and C, both documents need to be brought.
  • Some documents can be accepted as a reciept, please review which of those documents can be accepted until your new orginial copy has arrived.
Once you arrive for your scheduled I-9 appointment, please present your documents to an HR Representative.
They will scan your documents into a pdf and hand them back to you.

After this, you will have completed your I-9!

Congrats! You finished your I-9! So what happens next?

  • You and your supervisor will recieve an email congraulating you on completing your I-9. Information will be listed in this email as an additional resource check for you.
  • After 48 hours you can reaccess myHR again. This is the portal you will use to log your hours, view and edit your benefits and more.
  • On your second day of work, you can head over to the Millienum Student Center (MSC) and meet with the IT department to get your Staff or Faculty card made. If you are currently a student, you do not need a new card.
  • If you need a parking pass, please check out the Campus Police Department website for more information.