A Guide to In-Person I-9s

What is the I-9?

The I-9 is the form used to verify the identity and employment authorization of individuals hired for employment in the United States. Additionally, the University of Missouri – St Louis is required to participate in the federal E-Verify program. Newly-hired employees must complete their federal Form I-9 on or before the first day of employment, but not before the job offer has been accepted.

At the University of Missouri - St. Louis, our primary way of completing the I-9 is online.

If you have any questions about completing the I-9 in-person: umslhr@umsl.edu 

If you have questions about employment: employment@umsystem.edu  

If you have questions about benefits, retirement, compensation, and wellness: hrservicecenter@umsystem.edu 

For additional resources, check out our Virtual Training Library for videos on I-9s and Preboarding. You can also review our Employee Registration guide that takes your step by step through the I-9 and Preboarding including the list of acceptable I-9 documents.

Before You Start

Please ensure that you have completed your preboarding online in MyHR before starting Step 2 of the I-9.

If you have not completed your preboarding, please follow the steps listed below:

  1. Open the email account you provided in your job application
  2. Navigate to the search bar and type in "University of Missouri New Employee Information"
  3. If you cannot find the email, check your spam/junk folder
  4. Click on the myHR link in the email
  5. Log in to myHR.
  6. Click on the Preboarding tile.
  7. The next window will provide a long white bar with your employee ID, name and an arrow on the right side. Click on the arrow to continue.
  8. Complete the preboarding forms
    • Personal Data Form 
    • Direct Deposit
    • Federal and State W-4
    • Section 1 of the I-9
  9. A green checkmark will appear when the forms are complete. Once all the tabs display the green check mark, your preboarding is complete.

Complete Your I-9

Congratulations! You've completed your Preboarding. Now you must complete Step 2 of the I-9. 

If you would like to complete your I-9 in person, come visit the HR office! We are located in 308 Woods Hall from 8 am - 4:30 pm, Monday-Friday. We are closed when campus is closed for holidays and weather events.

Before you arrive at the HR Office, review the acceptable I-9 documents.

  • You will need to bring one document from List A or one document from List B AND List C.
  • All documents must be original and unexpired. No photos, photocopies, or scans will be accepted.
  • Some documents can be accepted as a receipt, please review which documents can be accepted as a receipt until the original has arrived.
Once you arrive for your scheduled I-9 appointment, please present your documents to the HR Representative. The I-9 process will take approximately 5-10 minutes to complete.

Congratulations! You finished your I-9! What happens next?

  • After 48 hours you can re-access myHR. This is the portal you will use to log your hours, view and edit your benefits, and more.
  • On your second day of work, you can head over to the Millennium Student Center (MSC) and meet with the IT department to get your Staff or Faculty card. If you are currently a student, you do not need a new card.
  • If you need a parking pass, visit the Campus Police Department website for more information.