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Microsoft OneDrive

Microsoft OneDrive

UMSL ITS Live Webinar Video-March 3 2021 (Use your @umsystem.edu credentials)

 About OneDrive

  • OneDrive is easily accessible via the Microsoft 365 portal at https://portal.office.com/.
  • OneDrive Sync is available as a mobile and desktop application. VPN is not required.
  • Users have 5 TB of storage.
  • OneDrive can help recover from accidental deletions.

Please see these additional resources from Microsoft:

Migrating from Steamboat to OneDrive

With OneDrive, your files are available to you anytime, anywhere -- without needing VPN or remote access to your workstation.

ITS encourages faculty/staff to start using OneDrive as soon as possible. Please install the OneDrive client on your campus workstation, and start moving your files from your K: drive (steamboat) to OneDrive.


Frequently Asked Questions


  1. Remote into your on-campus computer system using the Remote Desktop. We recommend initiating the migration steps defined below with your on-campus computer for performance purposes and proper transfers. Linked are Instructions for Remote Desktop and for VPN usage. 
  2. Go to https://umsl.edu/go/OneDrive4Steamboat to download and install the OneDrive application client. Do NOT open OneDrive for Business.
  3. Click “Save File”, view in downloads folder.
  4. Then, click “Run File” and follow the setup screen prompts.
  5. Log in using ssoid@umsystem.edu and password, then authenticate your account using your usersname@umsystem.edu.

  

 Sign into OneDrive to get started

6. Follow the screen prompts to completion. Once complete, you will get the “OneDrive is Ready for You” dialogue box then click “Open my OneDrive folder” to begin your migration.

Your OneDrive is ready for you

 

You are ready to migrate and have installed OneDrive, follow the below:

  1. After you have installed, select the “Open my OneDrive folder” will open the OneDrive window in File Explorer. You may also go to the taskbar located at the bottom of your computer screen and click on the file folder iconicon-web.jpg .
  2. Open another File Explorer window. Open the K: Drive folder on the left side of the File Explorer window. 
  3. Collect files in your K: Drive then drag and drop them into OneDrive manually. Or copy and paste them into OneDrive.
  4. Periodically compare your files from your K: Drive to your OneDrive status view to make sure all files moved. 

Copy to OneDrive

For more instructions on how to sync OneDrive to your desktop, visit the Microsoft Sync Webpage.
You should migrate all folders that you will need from your K: drive to OneDrive.
For information on how to restore accidentally deleted items, visit the Microsoft Restore Deleted Files Support Page.
Foe more information on what file types are restricted, visit the OneDrive Invalid Files Page.
Items not moved will NOT be accessible. Also, ITS will not be moving items for users on their behalf.

If you see a red "X" on the bottom right hand side of your computer screen, hover over the cloud icon and follow the prompt. If you are still having trouble after the prompt, please contact the Technology Support Center. 

Example:

error-x.png

The cloud icons with notations can mean several things. Please visit the OneDrive Support Page for more information and meanings.
Access to K: drives will be removed by March 31, 2021. Items not moved by this date will no longer be accessible and will not be moved on the users behalf.

Yes, student, employee or financial records that do not contain Highly Restricted Data information like social security or credit card number information may move to OneDrive.

If you or someone from your department needs to store Highly Restricted Data, please contact the Technology Support Center at (314) 516-6034 for more information and options. 

Please take the time to review the files in your OneDrive to delete those that you do not wish to move to the cloud or that are no longer needed.
The OneDrive client has a bbackup option to sync these folders with your OneDrive cloud storage, which makes these files available anywhere you have access to OneDrive. Please complete iinstructions at the OneDrive Backup Support Page.  

To confirm your K: drive synced, check the file counts and folder counts for both K: drives and OneDrives. Cross-reference the file count and size totals in both your K: Drives to OneDrive to endure that they match. 

Another way is to double click on the OneDrive Cloud icon on the bottom right corner. If you see a sign in prompt, sign in with sso@umsystem.edu credentials and select the “open folder” option. 

Your files will also have the below file status symbols in File Explorer: 

 File Status Icons

If you do not see your K: drives mapped, contact the Technology Support Center at (314)516-6034 or help.umsl.edu.
Once the client is installed, using your username@umsystem.edu and password at https://portal.office.com.

With OneDrive, you have up to 30 days to retrieve deleted files:

How to restore deleted OneDrive files

Please discontinue the use of your K: drive. Access to your K: drive will be removed at a later time to be announced.
ITS does not recommend OneDrive for department or shared drives. ITS will announce recommendations for shared at a later time.

Yes, Google is another cloud based solution that is available for users to store their data. Users may switch to Google at anytime. 

For more information, visit the G Suite for Education Page.

Mac users may install the OneDrive application to sync folders with OneDrive. Please refer to Microsoft's setup instructions to Sync files with OneDrive on Mac OS X.
You can save disk space by enabling the Files On-Demand feature. This feature marks your files as online only, and downloads the files seamlessly as you open them, as long as you are connected to the Internet.
In order for Faculty and Staff Mac users to migrate files from Steamboat drives (also known as K: drives on Windows), you must connect to your steamboat drive via VPN or use a Mac located on the campus network.