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Google Apps for Higher Education

Google Apps for Higher Education

UMSL has Google Apps for Higher Education. Faculty, staff and students are invited to to activate their @UMSL accounts. For a complete listing of Google Apps visit Google's official site, Google for Education. Gmail, calendar, and contacts are not available at this time. Documentation specific to UMSL can be found here.

Getting Started:

Your username must be entered as SSOID followed by @umsl.edu. Use your SSOID password. If you receive ‘password does not match’ you will need to change your SSOID password.

Begin the login process by signing in to your Google Apps account at mydrive.umsl.edu.

    1. First time login
    2. Migrate content from an existing personal Google account to an UMSL organizational account. 
    3. Managing multiple Google accounts

University Records Appropriate Use and Acceptable Policy

The University of Missouri – St. Louis (UMSL) has entered into an agreement with Google to provide you with Google Apps. The use of Google Apps is governed by the University’s Acceptable Use Policy as well as Google’s Acceptable Use Policy.

University’s Acceptable Use

Google’s Acceptable Use

Content created or stored in the UMSL domain of Google Apps for Education must:

Comply with FERPA regulations Indicates that you will be directed to an external site by clicking on the link. regarding the handling of student information.

Follow the University of Missouri System records and retention policy Indicates that you will be directed to an external site by clicking on the link, as this content may be considered a university record.

In addition, Google upholds a strict privacy policy. You will need to accept Google's privacy policy the first time you log into Google Apps for UMSL.

Highly Restricted data or DCL4 data CANNOT be stored in Google Apps. This includes SSNs, HIPAA data, PCI data or any other data listed on our Data Classification page as DCL4.

There are 2 different types of Google Apps. These are Core Apps and Consumer Apps.

Core Apps (Agreement is in place between UMSL and Google)

Google’s Core apps include Drive, Docs, Sheets, Slides, Sites, Hangouts and Classroom. The core apps are governed by a contract between the UMSL and Google. These apps fall under the Google Apps for Education Terms of Service and Privacy Policy. They are suitable for basic user and University data including FERPA data but NOT Highly Restricted data like SSNs, Health information or anything that would be classified as Level 4 data in our campus Data Classification System.

Google Apps for Education Terms of Service

Google Apps for Education Privacy Policy

Consumer Apps (Agreement would be between you and Google)

All other Apps in your Google account are considered Consumer Apps. These Include YouTube, Blogs, Google+, and more. These Apps are NOT covered under our agreement with Google and are, therefore, NOT suitable for University data or FERPA data. By using these Apps, you are agreeing to the Terms of Service for your personal use. An example of that Terms of Service can be found below. But some apps have other ones like YouTube.

Basic Consumer App TOS

YouTube TOS

Google Apps Training

Check the IT Workshop page for Google sessions.