Refunds

If a credit card payment has been made towards your student account in the past 120 days, any refund due to you will be returned to that credit card.

Drop

Students who plan to drop from a particular class should do so immediately. A single day can make a big difference in the amount of a refund. Refunds are effective from the date a drop is submitted online or a completed drop or withdrawal form is received in the Registrars Office, not from the last day of attendance. Nonattendance does not constitute an official drop/withdrawal, and students will be responsible for unpaid fees. Stop payment of a check also does not constitute an official drop/withdrawal from classes. For stop payments, a $20 returned check fee will apply and students will be responsible for unpaid fees. Students who officially drop one or some of their classes may have fees reassessed and/or refunded based on the current semesters fee reassessment schedule.

 Note: The following fees are reassessed due to a drop or withdrawal: Tuition Fee, Special Course Fee (if applicable). These are the only fees that can be reassessed and refunded.

Charges that students accrue prior to a refund being issued will be deducted from the refund amount. Charges that are accrued after a refund is issued will be billed to the student on the monthly billing statement. The financial aid award, if any, is subject to revision. 

Withdrawal

To be eligible for a refund, students who withdraw during the semester must follow the withdrawal procedures established by the University. Students are responsible for canceling their registration and verifying that all of their classes have been dropped. When a student completely withdraws from a semester and was receiving federal financial aid, the University and/or the student may be required to return some of the financial aid, awarded to the student. See the Federal Aid (Title IV) Refund Policy below for more information.

Actions that are not considered official notification of withdrawal

• Assuming classes will be cancelled for non-payment
• Failure to attend class
• Giving notice to an instructor
• Stopping payment on a check used to pay fees
• Crossing out courses on a schedule
• Returning only partial payment to the Cashiers Office
• Verbal notice to any University Office

The timeframe to receive a refund may be longer for students who have dropped hours and are receiving financial aid funds that may be reduced based on enrollment requirements, or for students who have dropped hours and no longer have a full time course load. Refunds may also be delayed for students who have had an administrative drop, backdated drop or a complete withdrawal.

The Federal Aid (Title IV) Refund Policy assumes that a student earns his or her aid based on the period of time he or she is enrolled. Students who attend past the 60 percent point in a semester are considered to have earned 100% of the Title IV aid awarded for the payment period. A student who withdraws prior to the 60 percent point will earn the percentage of federal aid based on the number of days attended in the semester. The Federal refund policy only applies if the student is withdrawing from all classes.

The Student Financial Services Office (SFS) will determine the amount of financial assistance, if any, that must be returned to the sources of aid. Students who withdraw, drop out, are dismissed or take a leave of absence prior to completing at least 60% of a semester will have their federal aid recalculated. The student will be responsible for payment of any other charges that remain (e.g. bookstore charge, parking ticket). If a credit balance remains on the student’s account after the return of any required funds, the balance will be refunded to the student. Students considering withdrawing from all classes should consult with the SFS office if they are concerned about the financial impact of withdrawing.

Your agreement to allow your Federal Financial Aid to be applied toward all charges on your student account is important as this may impact the processing of your refund. Your refund may not be mailed to you or direct deposited into your bank account if your student account reflects a balance due after your refund has been processed. This applies if you have a balance due in the current term because you have not agreed to allow your aid to pay all charges or if you have a balance due in a term from the prior financial aid year. Refunds to students having a balance due are processed as a paper check that is routed to the SFS's Office, not to the student. As refund checks are received in the SFS Office, students are emailed to advise that a check is available for pickup.

If you have any funds available after what is owed directly to the University, the refund will be released to the parent at the address listed on the PLUS Application. Refunds from proceeds of PLUS will be issued to the student only if the parent requests that on the PLUS application.

Scholarship funds will be applied towards any outstanding balance. A refund will be created if your scholarship(s) exceed the charges on your student account.

Refunds of educational and mandatory fees may be given to:

• Students who have passed away before completing the current academic semester. There may be required adjustments to scholarships, grants or loans applied by the Office of Financial Aid. Any refund will be made payable to the administrator or executor of the estate of the deceased student. If, after all adjustments have been made, there still remains a debt, generally the University would not attempt to recover the debt from the estate of the deceased student.

• Military reservists and State National Guard members who receive emergency orders to active duty after having enrolled at the University and paid fees.

• Active duty military personnel who receive an emergency reassignment after having enrolled at the University and paid fees.

• In extraordinary cases in which serious illness or injury prevent a student from continuing classes, and other arrangements with instructors are not possible, a withdrawal may be requested. The student must provide written documentation of an illness, accident, injury or situation that could not be influenced, planned for, or prevented by the student or the institution and which subsequently caused a change in the students enrollment.

• Students called to Jury Duty prior to the completion of the semester.

The University reserves the right to cancel any program. In the event of cancellation, students will be notified immediately, and all program fees will be refunded or applied to a future program at your request.

Return of Department of Defense Tuition Assistance (TA) Funds

In accordance with the Department of Defense Memorandum of Understanding (MOU), the University is required to return unearned funds to the program, if a student withdraws from a course paid for by Department of Defense funds (tuition assistance), based on the following schedules: 

Courses / classes of non-standard length not noted above will be returned to the program on a proportional basis. This will be calculated by dividing the number of days completed of the course by the total number of days of the course. Once the course is 60% or more complete, no return to the program will be required.