Promotion and Tenure Procedures and Standards
mission of a College of Optometry is to produce competent optometrists.
The activities of the faculty must appropriately reflect the acquisition
of knowledge through both basic and clinical research, its dissemination
through classroom and clinical teaching, and its full utilization through
the advancement of vision science and patient care. These objectives are
encompassed in the traditional categories of faculty evaluation, i.e.,
teaching, scholarly activity/research, and service.
of activities necessary to conduct an optometry program requires a faculty
with diverse training and wide range of interests. Each candidate for
tenure and promotion will bring a unique set of abilities and skills
to be evaluated; the overall contribution of the individual to the College's
mission is the important consideration.
highest quality of work will be expected of all faculty, although the activities
demonstrating quality will, naturally, differ. All faculty considered for
tenure must demonstrate a capacity for original, independent scholarly
work of a creative nature; however, the amount of scholarship, and specifically
research, expected of vision scientists will be rather greater than that
of clinical faculty. Research publications and grants awarded will be important
in the evaluation of vision scientists and clinicians; however,
consideration should be given to grant availability within a given specialty.
A key to determining the relative weighting of publications is whether
they are evidence of an active, creative mind; are they significant contributions
to the developmental work of the discipline? Clinical publications should
advance the field of vision care; the development of new or improved diagnostic
techniques, new equipment, and new or improved methods of therapy would
all quality. Optometrists seeking tenure and/or promotion will be expected
to be licensed in Missouri at the highest level of practice. Collaboration
between vision scientists and clinicians for external funding, research,
and publication is encouraged.
Guidelines for Promotion to Associate Professor
of teaching performance will be measure through a variety of measures,
including student evaluations of didactic and laboratory courses and
of clinical instruction, evaluations by colleagues, evaluations solicited
from alumni, efforts toward curriculum improvement and innovation,
performance of students on standardized tests, special tutorial assistance
to students, and direction of independent research projects, theses
quality and extent of research and scholarship will be measured by evaluations
by nationally and internationally recognized experts in the field of study,
by the quality of the journals and presses in which work is published,
by citations of the published work, including the quality of the journals
in which the work is cited, by the prestige of the conferences and universities
at which presentations are made, by continued efforts to seek external
funding for research, by peer recognition with awards or acquisition of
speciality certification, by consultant to organizations and governmental
agencies such as the National Institutes of Health or the National Science
Foundation, and by service as an editor or reviewer for scholarly journals.
obligations of all full-time faculty members include college, campus and
university wide committee work. Other examples of service activities include
administrative contributions to the operation of clinical units, participation
in continuing education programs. participation in professional organizations,
and presentations to service groups.
are expected to show good performance in all three of these areas. Although
the service component is valued and important, candidates for tenure
should be aware that deficiencies in teaching or scholarship are unlikely
to be offset by contributions in service.
Guidelines for Promotion to Professor
rank of Professor is the highest academic rank and as such, promotion to
this level is reserved for those individuals who demonstrate exceptional
academic achievement. The general requirements for promotion to Professor
differ in degree but not in kind from those for Associate Professor. The
candidate for promotion to Professor should have shown superior performance
in two of the three areas of teaching, scholarly activity, and service
and excellence in at least one. This high level of accomplishment should
have been maintained over a significant period of time, and it must be
anticipated that the candidate will continue to make valuable academic
contributions. The candidate must be recognized as an outstanding authority
in his or her field, by both University of Missouri colleagues and established
peers outside the University.
College of Optometry Promotion and Tenure Committee
and Tenure Committee (PTC) of the College of Optometry shall consist
of all the tenured members of the College of Optometry faculty with the
exception of the Dean. The PTC will meet early in theFall Semester and
as often thereafter as necessary. The Committee will elect a chairperson
from among its members at this first meeting. The person elected should
not be a candidate for promotion while serving as chairman.
will evaluate each candidate for promotion and tenure progress at the
end of each year. The nature and scope of these evaluations are detailed
in Section II and the procedures are further elaborated in Section V.
of the PTC may make recommendations concerning continuation or discontinuation
of employment or the Dean may consult the Committee for such input. Such
recommendations shall be separate from their annual report.
nominee to be evaluated for tenure and/or promotion, an ad personam committee
shall be established. This committee, consisting of at least three qualified
persons from the department or from other departments or from outside
UM-St. Louis, shall be elected by the department tenure and promotion
committee after consultation with the nominee who is entitled to select
one member of his/her ad personam committee. Each member of the ad personam
committee shall hold rank equal to or higher than the rank for which
the faculty member might be recommended. The APC will be appointed no
later than the faculty member's third year of employment counting toward
tenure. The PTC may change the membership of the APC when necessary,
respecting the rights of the candidate.
is responsible for obtaining the best possible information and conducting
a thorough evaluation of the candidate. The PTC will review the report
of the APC and the recommendations of its members. Decisions on tenure
and/or promotion recommendations will be made by all members of the PTC.
Absent members and those on sabbatical leave will have a vote whenever
practical. Votes on recommendations for tenure and/or promotion will
be by sealed ballot. A positive recommendation will be made when a majority
of all the votes cast are positive. A ballot may be repeated at the discretion
of the committee. If the final result is negative, the candidate shall
be informed by the Chair of the Committee. The candidate then has the
right to request reconsideration, as stated in the UM-St. Louis Faculty
Handbook. Should the candidate wish, he may supply the Committee with
additional relevant information within ten days of being informed of
the Committee's decision, either verbally or in writing, prior to reconsideration.
No recommendation will be forwardedto the Dean until the reconsideration
process is completed. If the final result is negative, the results, not
a recommendation, will be forwarded to the Dean, along with the recommendation
required by the Faculty Handbook and University Rules.
a positive vote, the chairman will select an individual to write the
PTC approval, the College recommendation shall be sent to the Dean of
the College of Optometry no later than November 31. If the nominee is
a member of the graduate faculty, the College recommendation must be sent
to the Dean of the Graduate School.
Promotion to Professor
to the rank of Professor is considered and voted on only by tenured Professors.
Each Associate Professor must provide the committee with an updated factual
record annually in order to be provided with an assessment progress toward
committee shall consist of the ad personam committee selected according
to the rules of section III. It isunderstood that the candidate for review
does not participate in selection of his/her reviewer. When the review
committee decides a candidate should be considered for promotion it shall
gather the information for the candidate's ad personam report. The review
committee and the professors in the College shall vote to decide whether
a dossier shall be sent forward to the campus Tenure and Promotion Committee.
Procedures and Chronology of Events for Promotion to Associate Professor
each faculty member, the following procedures will apply during the normal
6-year probationary period. Candidates for promotion and tenure are responsible
for providing complete and accurate information to the promotion and tenure
committee (PTC) by April 15 of each year so that their evaluations can
be completed in a timely fashion. In addition, the committee may request
further information and the candidate may augment this data with anything
else considered relevant.
and second years of probationary period
ad personam committee (APC) will be appointed to evaluate and counsel new
faculty on their performance in the areas of teaching, research/scholarship
and service. The major sources of information will be: the candidate's
Factual Record, prepared according to section of section 02-07 of the Faculty
Handbook, a statement of teaching and research interests, copies of teaching
materials and syllabi for each course taught, course evaluations using
standardized surveys completed in eachcourse, copies of papers published
and manuscripts submitted for publication, copies of grants submitted,
and any other pertinent material that the candidate provides to the committee.
The Promotion and Tenure Committee will be looking for signs of development
of the candidate's scholarly research program and will evaluate the initial
phases of development of teaching and service. After reviewing the materials
submitted by the candidate, the APC will prepare a letter of evaluation
which will bediscussed, revised if needed, and approved by vote of the
entire PTC. The candidate may request a meeting with the PTC either before
or after receiving the letter of evaluation. A copy of the letter of evaluation
will be sent to the Dean. If the Dean's annual review of the candidate
is at variance with that of the PTC, the Dean will meet with the PTC to
discuss these differences with the goal of providing the most accurate
feedback to the candidate. If the candidate feels that there is a disparity
between the Dean's evaluation and that of the PTC, or if the candidate
feels that the PTC's evaluation is unfair, the candidate should supply
the PTC with a written response to the annual review. The candidate may
also request a meeting between the Dean and the PTC in order to resolve
any perceived discrepancies in these evaluations.
and Fourth Years
PTC will conduct a more formal and extensive evaluation after the third
and fourth years of the probationary period. Sources of information to
be used for this review include an updated Factual Record, an updated statement
of teaching and research interests, copies of syllabi and other teaching
materials, teaching evaluations by students and peers, copies of published
work and of manuscripts in progress, and copies of grant proposals. Because
of the importance of a clear and complete Factual Record, the candidate
should be careful in its preparation. The candidate may also request to
meet with the PTC. The APC will write a letter summarizing its evaluation
of the candidate. The report of the APC will be discussed, revised if necessary,
and approved by the PTC. The chair of the PTC will send one copy of this
letter to the candidate and another copy to the Dean. The candidate should
also supply the APC with a written response to previous annual reviews.
If warranted, the committee may modify its appraisal and inform the candidate
and the Dean.
candidate will supply the APC with an updated Factual Recordand other materials
by April 15. The candidate has the responsibility to be certain that the
APC has copies of all scholarly materials published during the probationary
period, a updated statement of research interests suitable for sending
to outside reviewers, and a report of work in progress, including an abstract
of each project's status and funding. The APC will request additional information,
if needed, from the candidate and, after reviewing the submitted materials,
will come to a preliminary determination of whether the record merits external
review. The APC will present its preliminary evaluation to the entire PTC.
the PTC decides (see section III) that the candidate's record does not
merit further review, the PTC will instruct the APC to write a formal
report of the basis for its evaluation. That report will be discussed
and approved by the PTC and a vote taken on the recommendation. The candidate
will be informed of the PTC's negative decision on tenure and promotion
and offered an opportunity to request reconsideration of the committee's
decision. If the PTC reaffirms its decision, the chair will inform the
Dean. If the PTC reverses its decision, it will instruct the APC to solicit
letters of evaluation, as described above.
the PTC decides to request further evaluation of the case, the APC will
solicit letters of evaluation of teaching, research and service. The
candidate will be asked to provide a list of 6-10 names of potential
reviewers of his/her research record. These should be experts in the
field(s) in which the candidate works who can provide an impartial and
objective evaluation; in general, it would be best not to include individuals
with whom the candidate has had significant collaborations, dissertation
or postdoctoral research advisors, close friends or relatives. The APC
will construct an independent list of potential reviewers and will determine
which of the potential reviewers will be asked to comment on the candidate's
recordin research and scholarship. The APC will write to a random sample
of all alumni who have been in the candidate's courses in order to solicit
their views of the lasting impact of the candidate's teaching. The candidate
will also be asked to submit a list of names of individuals who can comment
on the quality of their service. The APC may suggest names of additional
individuals suitable for evaluation of service and will write to a representative
selection of the individuals named by the candidate and the committee.
basis of the documentation provided, the letters received from external
reviewers and its analysis of the quality of the candidate's work in
each of the areas reviewed, the APC will write an evaluation of the candidate
for discussion by the PTC. The PTC will meet and discuss the case and
will vote on a recommendation for tenure and promotion to Associate Professor.
In the event of a positive vote, the PTC will suggest any needed revisions
to the dossier. The dossier will be prepared in the form specified by
the Faculty Handbook (section 02-07) and the complete record forwarded
to the Dean by November 31. The Dean will review the case and forward
the recommendation. along with his or her own recommendation to the Vice
Chancellor for Academic Affairs.
event of a negative vote by the PTC, the candidate will be informed by
letter and offered an opportunity to request reconsideration on the grounds
that there is further relevant information that should beconsidered.
Copies of such information must be provided to the Chairperson promptly.
The candidate may also request to meet with the PTC. After reviewing
any additional material, the PTC may either reaffirm or reverse its decision.
The chair will inform the Dean and provide him/her with a summary of
the information behind that decision.
Responsibilities of Individual Faculty Members
faculty member has the right to select one member of his or her APC. New
assistant professors should notify the chairperson of the PTC of his/her
choice by March 1 of their first year on tenure track appointment. The
faculty member may also request that their selection be changed with due
cause. It is the responsibility of each and every faculty member to cooperate
with the committees to ensure that the best possible information is available.
They should provide all information requested to the committee chairperson
in a timely manner. Should the information requested not be provided, the
committee will recommend a terminal contract to the Dean. Faculty members
should expect and allow visits by other faculty to their regular classes.
Revision of this Document
one meeting of the faculty each spring, the PTC will report and suggest
necessary changes in these guidelines. V. The parliamentary authority for
these meetings shall be the most recent edition of Robert's Rules of Order.