Current as of: October
We, the brothers of the
Sigma Alpha Chapter of Alpha Phi Omega, National Service Fraternity,
chartered on the campus of the University of Missouri-St. Louis, and
established for the purpose of assembling college students in the
fellowship of the principles of the Boy Scouts of America as embodied in
its Scout Oath and Law, to develop Leadership, to promote Friendship and
provide Service to humanity, and is our national, educational, and
intellectual heritage, do adopt these bylaws.
Article I-Name The
name of this organization is the Sigma Alpha Chapter of Alpha Phi Omega,
hereafter referred to as the Chapter.
and Policy The Chapter shall be conducted as a Service Fraternity
under the policies, principles, and provisions set forth in the National
Articles of Incorporation, National Bylaws, National Risk Management
policy, and these bylaws of the Sigma Alpha Chapter of Alpha Phi Omega,
the Standard Chapter Articles of Association of Alpha Phi Omega, and any
Open Membership. Membership in the Chapter shall be open to students
of every race, color, creed, and sexual orientation irrespective of
their course of study or other fraternal affiliation. Membership in the
Chapter shall be granted only upon the approval of the applicant by the
Chapter and after the applicant has fulfilled the membership
requirements prescribed by the National Fraternity and the Chapter.
Pledge Membership. Pledge Membership in this Chapter shall be
conferred upon students enrolled at the University of Missouri-St. Louis
who are selected to participate in a period of preparation and training
in the ideals and purposes of Alpha Phi Omega. The pledge ceremony shall
be performed according to the official pledge ritual of the fraternity.
Pledge membership shall continue as long as the pledge does not
Restrictions. Pledge members may vote on all issues, except those
regarding these bylaws, pledging, membership, or the Distinguished
Service Key. Pledge brothers shall not be an active officer or an
Active membership in
the Chapter shall be conferred upon enrolled students of the University
of Missouri-St. Louis who are in fellowship with the principles of Alpha
Phi Omega and the Boy Scouts of America as embodied in the Scout Oath
and Law and who have successfully completed the period of pledge
membership. Active membership shall carry all rights and
responsibilities in the Chapter, except that the Chapter shall determine
the degree of participation of brothers in graduate school. Active
membership shall continue so long as the member fulfills all membership
obligations, including financial, service, scholarship, and attendance
obligations; and continues enrollment at the University of Missouri-St.
Good Standing. To remain in good standing, a brother must pay dues
each semester, fulfill all service and attendance requirements, and
maintain a cumulative GPA of at least 2.2. An active brother who is not
in good standing may make up previous requirements to return to good
standing. In cases of extenuating circumstances, a brother may petition
the Executive Council to regain good standing. Brothers not in good
standing may not be elected to an office.
The Executive Council may confer, by a two-thirds
vote, associate membership on an active member who finds it necessary to
cease full involvement in Chapter affairs. Active brothers of the
Chapter desiring associate brother status shall petition the Executive
Committee in writing before the fifth Chapter meeting of a semester for
consideration. Brothers must have had one full semester as an active
brother before being considered for associate membership. Associate
membership shall continue so long as the brother fulfills the financial
obligations, half of the service obligations, and continues enrollment
at the University of Missouri-St. Louis. The attendance requirement need
not be met. Associate member status shall terminate at the end of each
Section 4a. Restrictions. Associate
brothers shall not sponsor a pledge and shall not be officers or
appointees in the semester they are associate. Associate membership may
not be granted for consecutive semesters, or more than twice overall.
Section 4b. Good Standing. The
requirements for an associate member to remain in good standing are the
same as those for an active member, except that the scholarship and
attendance obligations need not be met.
Section 5. Advisory Membership. The
Chapter may confer advisory membership upon persons approved to serve in
its advisory committee, and they shall have all rights and privileges of
active membership, except those of voting or holding office in the
Chapter other than chairperson of the Advisory Committee. Such
membership may not be conferred upon undergraduate students. Alumni
brothers from other Alpha Phi Omega chapters pursuing post-undergraduate
studies at the University of Missouri-St. Louis are eligible for
Section 6. Honorary Membership.
The Chapter may confer honorary membership upon
persons who have contributed significantly to the ideals and purposes of
Alpha Phi Omega. Persons so honored shall have all rights and privileges
of active membership, except those of voting or holding office. Honorary
membership may not be conferred upon undergraduate students. The
approval by a vote of at least three-fourths of the Chapterís membership
shall be required for the conferring of Honorary Chapter membership.
Section 7. Alumni Membership.
Upon leaving the Chapter, without having been
suspended or expelled by the Chapter or the National Fraternity, all who
have held active, advisory or honorary membership in the Chapter shall
be recognized as alumni brothers. Active brothers who have left the
Chapter and reenroll at the University of Missouri-St. Louis shall be
considered active brothers.
Section 8. Senior Semester Membership.
The Executive Council may confer senior semester membership on seniors
who request reduced involvement in Chapter affairs. A member will be
defined as being in his or her senior year according the University
definition of a senior. Members requesting senior semester member status
must petition the vice president of membership in writing by the third
meeting of the semester. A senior semester is one in which an active
brother has reduced service hour (not less than five hours) and
attendance requirements (not less than three meetings), as determined by
the Vice President of Membership.
Section 8a. Restrictions. Senior
semester Membership may not be granted more than once. Active brothers
must have had one active semester in the fraternity before being
eligible for senior semester membership status.
Section 1. Minimum Cumulative GPA.
All brothers shall maintain a cumulative grade point average no lower
Section 2. Academic Requirements.
All persons wishing to become brothers of this Chapter must have a
minimum GPA of 2.0. Pledges may not be activated until this requirement
is met except for incoming freshman who do not yet have a GPA and
transfer students when it is their first semester.
Section 3. Academic Probation.
Brothers with a cumulative GPA between 1.8 and 2.0 shall only fulfill
the membership obligations of associate membership. They may not be
installed into an office or an appointed position, and they may not
sponsor a pledge.
Section 4. Academic Suspension.
Brothers with a cumulative GPA lower than 2.0 for two consecutive
semesters must be brought up for suspension, or pledge membership must
Section 1. Requirements. All
brothers must fulfill at least 20 hours of service per semester and
attend required service projects as specified by the Vice President of
Service. No more than five service hours can be performed outside of
Chapter events. Those applying for associate or senior semester status
must fulfill deficient service hour requirements before being granted
associate or senior semester status membership.
Section 2. Penalties. Brothers who
fail to fulfill the current semesterís service hours while still
deficient in service hours from a previous semester must be brought up
for suspension. Current service requirements must be fulfilled before a
member can make up deficient service hours. If the service requirement
is not met, a $10 fine will be assessed. If a member misses a service
requirement he or she signed up for, another $10 per service event
missed fee will be assessed.
VI-Officers and Appointees
Section 1. Elected Officers and Duties.
The elected officers of the Chapter shall be, in order of succession,
President, Vice President of Service, Vice President of Membership, Vice
President of Pledging, Vice President of Brotherhood, Executive
Secretary, Treasurer/Fundraising Chair and Historian. Each elected
officer shall have one vote on the Executive Council. All officers and
appointees shall perform their prescribed duties as well as any duties
the President may assign.
Section 1a. President. The
President shall oversee and coordinate Chapter activities, insure the
Chapter operates according to the policies set forth in Article II of
these bylaws, shall be in charge of the election of officers and
delegates, and shall moderate meetings. The President also is the
official spokesperson for the Chapter on all matters.
Section 1b. Vice President of Service.
The Vice President of Service shall maintain the Chapterís service
projects, and head the service committee. The vice president of service
will maintain a record of semesterís service projects along with each
brotherís service hours earned. The Vice President of Service shall
perform all presidential functions in the absence of the president.
Section 1c. Vice President of
Membership. The Vice President of Membership shall oversee all
matters concerning membership and scholarship in the Chapter except
those concerning pledges and pledge education, and shall coordinate the
Chapter Program Planning Conference each semester. The Vice President of
Membership also will oversee the advertising and promotion of membership
recruitment, including public relations work, and will perform all
presidential functions in the absence of the President and Vice
President of Service.
Section 1d. Vice President of Pledging
(Pledgemaster). The Vice President of Pledging (Pledgemaster) shall
oversee all matters concerning pledging and pledge education. The
education must include, but is not limited to, National Alpha Phi Omega
history, the Chapterís history, and risk management. The Pledgemaster
also must ensure that all pledging activities conform to the Chapterís
standards as set forth in Article II of these bylaws as well as the
National Pledging Standards. All requirements of pledges shall be
presented to the pledges and the Chapter, and shall be kept in writing.
A pledge may not be granted active membership unless all of the
requirements are met. The pledge manual and pin must be collected from
persons who depledge.
Section 1e. Vice President of
Brotherhood. The Vice President of Brotherhood shall plan and
coordinate the social & brotherhood program of the Chapter to create a
sense of unity and community, and head the brotherhood committee.
Section 1f. Executive Secretary.
The Executive Secretary shall maintain an accurate record of all
official Chapter functions, including minutes of Chapter meetings. The
Executive Secretary also must publish a Chapter contact list for
members. The Executive Secretary also must set the maximum amount of
unexcused absences from required functions, and inform brothers at the
first meeting each semester of the attendance policy.
Section 1g. Treasurer/Fundraising Chair.
The Treasurer/Fundraising Chair must maintain and accurate and
up-to-date of all Chapter transactions, and be in charge of the
financial activities of the Chapter. The Treasurer/Fundraising Chair
must oversee and maintain adequate fundraising activities for the
Chapter. The Treasurer/Fundraising Chair also must initiate an annual
audit every spring semester, propose a budget for the Chapter by the
third Chapter meeting of the semester; set dues each semester with the
majority approval of the Chapter, collect dues from brothers; set the
deadline for dues payment, penalties for late payment, and the final
deadline for late payment with Executive Council approval, after which
time any brother not meeting these deadlines must be brought up for
inactive membership. The Treasurer/Fundraising Chair also must head the
Section 1h. Historian. The
Historian shall keep an ongoing history of the Chapter, collect any
publications the Chapter publishes, and make an effort to collect more
complete data on the history of the Chapter. The historian also is
responsible for the printing of an updated Chapter history in the fall
semester of every even year, and heads the historian committee.
Section 2. Appointees and Duties.
The Executive Council shall approve all appointments made by officers or
appointees. The President may appoint the Sergeant at Arms and Alumni
Secretary. The President also may create various temporary positions as
deemed necessary by the Chapter. Appointees shall have a voice but no
vote on the Executive Council.
Section 2a. Sergeant at Arms. The
Sergeant at Arms, appointed by the President, shall oversee matters
relating to these bylaws. The Sergeant at Arms also must ensure that all
Chapter meetings proceed according to these bylaws and Robertís Rules of
Order Newly Revised; maintain order at meetings, and organize and
prepare pledge ritual and initiation ceremonies.
Section 2b. Alumni Secretary. The
Alumni Secretary, appointed by the President, shall be in charge of
maintaining contact with Chapter alumni and be responsible for the
update and upkeep of all alumni records.
Article VII-President Emeritus
A President Emeritus is a past president of the
Sigma Alpha Chapter without another position. The President Emeritus
shall serve as an adviser to the President, and be a non-voting member
of the Executive Council and the Advisory Committee.
Section 1. Chapter Meetings
The Chapter shall hold weekly meetings throughout
the academic year, except during vacations. No more than one Chapter
meeting will take place per week.
Section 2. Quorum
A quorum for an official regular meeting of the
Chapter shall be a majority of the Active Membership. Quorum is
suspendable by a two-thirds vote of the brothers present. Quorum may
only be suspended if a majority of the active membership is present.
Section 3. Attendance. Active
brothers and pledges shall be responsible for attending all regular and
special meetings, ceremonies, required service projects, and any other
required functions. The Executive Council shall give one week prior
notice of required functions.
Section 3a. Excused Absences. The
Executive Secretary must receive all excuses at least two hours prior to
a Chapter meeting for an excused absence to be granted and 24 hours
prior to required functions.
Section 4. Arrangement of Meetings.
The President shall arrange all regular meeting and Executive Council
Section 5. Special Meetings. The
President may call special meetings of the Chapter.
Section 6. Committee Meetings. All
active brothers are recommended to be a member of one committee, and
attend its meetings regularly. If a member must be absent from a
committee meeting, the chair of the committee must be notified at least
one hour beforehand for the absence to be excused.
Section 7. Monetary Penalties.
Monetary fines will be administered against brothers absent from
required functions without a prior excuse. An unexcused absence from a
required service project is a $10 fine or a service project you have
signed up for and not attended; and an unexcused absence from a ceremony
is a $20 fine. The Treasurer/Fundraising Chair shall be responsible for
collecting all fines in a timely manner.
Article IX-Executive Council
Section 1. Executive Council Membership.
The Executive Council shall consist of the President, Vice President of
Service, Vice President of Membership, Vice President of Pledging, Vice
President of Fellowship & Brotherhood, Executive Secretary,
Treasurer/Fundraising Chair, Historian, Sergeant at Arms, Alumni
Secretary, chairperson of the Advisory Committee as a non-voting member,
President Emeritus as a non-voting member, Section 49 or Region VIII
staff members as non-voting members, and any other positions deemed
necessary by the President and two-thirds of the Chapter.
Section 2. Executive Council Meetings.
The Executive Council must meet between Chapter meetings during the
Section 3. Quorum. A quorum to do
business at an Executive Council meeting shall consist of two-thirds of
the elected officers.
Section 4. Purpose. The Executive
Council shall oversee the proposal, implementation, and review of all
activities of the Chapter.
Section 5. Special Meetings. The
President or two-thirds of the Executive Council may call special
meetings of the Executive Council.
Section 6. Attendance. Elected
Executive Council members are responsible for attending all Executive
Council meetings. In the event of an excused absence, the Executive
Secretary must receive an excuse at least one hour prior to the
Executive Council meeting in order for the absence to be excused.
Officers with three unexcused or five excused absences from Executive
Council meetings shall be dismissed by the President from their
Article X-Advisers and Advisory Committee
Section 1. Advisory Committee.
The Chapter must have at least four advisers, as
decreed by the National Fraternity. The Advisory Committee must consist
of at least two or more advisers from the faculty or staff of the
University of Missouri-St. Louis, at least one scouting adviser, at
least one adviser from the community with no affiliation to the
university, President Emeritus without another position in the Chapter,
and any other advisers the Chapter deems necessary.
Section 2. Procedure for Selecting
Advisers. Candidates with any type of membership in Alpha Phi Omega
National Service Fraternity and are in good standing with the Chapter
and National Fraternity shall receive advisory membership upon
invitation by an active brother of the Chapter and majority approval of
the Executive Council. Candidates without membership in the National
Fraternity must receive a two-thirds vote of active brothers in
attendance at a Chapter meeting.
Section 3. Advisory Committee
Chairperson. The Advisory Committee shall choose its own
chairperson, who shall be responsible for attending the Chapterís
Executive Council meetings and arranging Advisory Committee meetings.
Section 4. Disqualifications.
Candidates who have been suspended or expelled from this Chapter,
another Alpha Phi Omega Chapter or by the National Fraternity are not
eligible for advisory membership.
Section 1. Election Date.
The Chapter elections for officers shall take
place each semester at least two weeks before the end of the semester.
Section 2. Nominations.
Nominations shall be accepted from the floor one
week prior to the election date.
Section 3. Voting.
Officer elections in the Chapter shall be by
ballot; no proxy or absentee voting is allowed. Advisers shall count
Section 4. Qualifications.
Brothers who have previously held a position and
have been active members of the Chapter for at least two semesters shall
fill the position of President. Brothers who have been active members
for at least one semester shall fill the Vice President of Service, Vice
President of Membership, Vice President of Pledging, and Vice President
of Fellowship. No one brother may hold more than one position at one
time unless total membership in the Chapter is less than the number of
elected positions. No one may hold a position for more than two
consecutive semesters unless total membership in the Chapter is less
than the number of elected positions.
Section 5. Procedure Presidential
candidates shall have three minutes to speak; all other candidates
running for an office shall have two minutes to speak and shall then
each answer questions for up to two minutes. The candidates shall leave
the room following the questions; three minutes of open discussion shall
follow. Candidates with the greatest number of votes shall be installed.
Section 6. Voting Order
Officers shall be voted on in order of
Section 7. Vacancies
The President, with a majority vote of the
Executive Council, shall appoint someone to fill vacant offices.
Section 8. Taking Office
Officers shall take office at a date specified by
the President-elect, with the consultation of the Executive Council,
except for vacancies.
Article XII-Officer Resignation and
Section 1. Officer Replacement
In the event an officer resigns or otherwise
vacates the office during his or her term, the President, with a
majority approval of the Executive Committee, shall fill the position.
Section 2. Resignation Process. An
officer must give one weekís notice of intent to resign to the Executive
Council. The resignation becomes effective upon acknowledgment of the
President. The Chapter must be notified of the resignation at the next
regular Chapter meeting.
Section 3. Removal from Office.
An officer may be removed from his or her office
at any time. A unanimous vote of the Executive Council or a two-thirds
vote of the active membership where quorum is present is needed for the
removal of an officer.
Section 4. Presidential resignation
If the president chooses to resign, he or she
must call an executive council meeting and he must have a majority
approval of the executive committee. In the event of a majority
approval of the resignation, an election will be held at the next
Section 1. Nomination and Election of
Delegates. The Chapter must nominate active brothers in good
standing to act as voting delegates at the National Convention. The
Chapter shall then elect two nominees to act as voting delegates, and
the remaining nominees shall act as non-voting delegates. If a voting
delegate is unable to fulfill his or her duties, one of the non-voting
delegates shall fill his position.
Section 2. Region VIII/Section 49
Conference Delegates. Sigma Alpha Chapter shall send two voting
delegates to all Region VIII and Section 49 conferences. These two
delegates shall be the two highest-ranking officers or appointees at the
conference, unless no officers or appointees are present. Under those
circumstances, two active brothers shall be chosen to act as voting
delegates at the discretion of those attending the conference.
Section 3. Stipend. Voting
delegates at the National Convention shall be provided with a stipend.
The size of this stipend shall be one-half the total of the
transportation cost, hotel cost, and registration fees. This stipend
shall be provided in the form of a reimbursement, after all of the
delegateís duties have been performed. Delegates shall be reimbursed in
proportion to the duties they have received.
These bylaws may be amended by a two-thirds vote
of brothers present at a Chapter meeting. All proposed amendments must
be presented to the Chapter at large at least one week prior to voting.
These bylaws are written with the assumption that there are no spelling
or grammatical errors present; if such errors are discovered, they may
be corrected without a Chapter vote or amendment.
All prospective brothers meeting requirements for
active membership in the Chapter must be initiated into membership
according to the official ritual of the National Fraternity. Pledge
members are not active brothers until having been initiated. All rituals
shall be shared with brothers only.
Article XVI- Inactive Membership/Suspension
The Chapter shall have the authority to suspend
brothers or declare them inactive members.
Section 1. Inactive Membership. An
inactive member is one who fails to meet the service, financial,
attendance, scholarship, alcohol or risk management obligations or
policies, disgraces the Chapter or brings about, through his or her
actions, sanctions of the National Fraternity or the University of
Missouri-St. Louis against the Chapter; or intentionally breaks any
policy, principle, purpose or ideal of the Chapter. Inactive members
shall have no rights of active membership for one semester.
Section 1a. Notification. Any
brother who meets the standards set forth in Article XVII, Section 1.,
shall be notified of his or her violations and given one week in which
to respond with petitions before being automatically demoted to inactive
member status by the Executive Council.
Section 1b. Returning to Active Status.
A member may return to active status if the Executive Council, upon
reviewing the case with two advisers, declares the member innocent of
the allegations or guilty but of a reformed state of mind; three-fourths
of the active membership must vote in favor of reinstating active
membership upon the member; or the person completes the reactivation
requirement approved by the Executive Council and two members of the
Section 1c. Penalties. Should none
of the conditions be met, the member is declared suspended from the
fraternity, and documentation of the event is the responsibility of the
President. Upon the suspension of a brother, the Chapter may, at its
discretion, petition the National Board of Directors for a letter of
suspension to be affixed to the individualís membership record.
Section 2. Self-Application for
Suspension. The Executive Council shall review letters requesting
self-suspension from Chapter brothers. Upon review of the Executive
Council, the Executive Council shall grant suspension.
Distinguished Service Key
Section 1. Nominations
Nominations shall be accepted one week prior to
the election date.
Section 2. Voting. DSK elections in
the Chapter shall be by ballot. No proxy voting or absentee voting is
Section 2a. Restrictions. Pledges
and brothers not in good standing are not allowed to vote.
Section 3. Qualifications. This
award is the highest award presented by the Chapter. All active, alumni,
honorary and advisory brothers are eligible for this award.
Section 4. Procedure. Each nominee
for this award will be asked to leave the room; five minutes of open
discussion shall follow. Nominees with two-thirds of the votes cast will
be awarded this award. Votes may be cast for multiple nominees or for
none of the nominees. All distributed ballots must be returned.
Section 5. Presentation. The Distinguished
Service Key, if any brother is awarded this honor, shall be presented to
the recipient at the Chapterís annual spring banquet.
Article XVIII-Alcohol Policy
Section 1. Events. When an official
Alpha Phi Omega event is held on or off-campus where alcohol is present,
the following guidelines must be met: A) The bar will be located outside
of the room in which the function is being held. Alcohol will not be
allowed into the room where the function is being held. B) All federal,
state, local, university, and fraternity laws and policies will be
followed at all times. C) If a brother or guest under the age of 21 is
in possession or under the influence of alcohol, or if any brother
becomes disruptive in the judgment of all present Executive Council
members, they shall be removed from the function and escorted home.
Section 2. Paraphernalia. No Sigma
Alpha member shall wear pins, letters, or other paraphernalia
identifying themselves as members of Alpha Phi Omega while partaking of
alcohol at non-fraternity functions.
Article XIX Ė Assessments
Assessments may be levied on chapter members by
an affirmative vote of three fourths of the active membership where
quorum is present.