Current Meal Allowances
Domestic Meal Allowances - Includes tax and gratuity
Reasonable and necessary amounts are allowed for meal expenses not to exceed:
| Breakfast | |
| Lunch | |
| Dinner |
Full reimbursement in excess of the maximum amount per meal is allowed when guests of the University are involved. Receipts must be provided when requesting exceptions to the maximum. Prescribed maximums are not to be treated collectively as per diem allowances nor are they to be used individually without regard to the actual and necessary expenses. If actual expenses are less than the prescribed maximum, reimbursement will be allowed only for actual expenses.
Effective for all meals incurred after July 1, 1996:
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Reimbursement for Meals When Traveling Overnight
All meals are reimbursable within the above guidelines.
Reimbursement for Meals When No Overnight Travel is Involved
Meals are reimbursable under the above guidelines only when they are part of a meeting or activity including other individuals to discuss University business. If the meal is part of a group meal or organized banquet where each participant pays individually, the meal is reimbursable under the above guidelines as long as the Travel Expense Voucher includes an explanation as to the business purpose of the meal and the other individuals or group present. Meals eaten alone are not reimbursable.
Effective for foreign travel taken on or after September 1, 1996:
For travel outside the U.S. and Canada, reimbursement is allowed for meal expenses at a rate not to exceed that prescribed by the U.S. Department of State Standardized Regulations (Section 925) for "Meals and Incidental Expenses (M&IE)". This information can be accessed on the World Wide Web (WWW) through http://aoprals.state.gov/ . These rates shall be considered maximums for the locations specified in the Standardized Regulations
and the monthly bulletin which updates them. Reimbursement will be made for actual costs up to the published daily maximums. Receipts are required for any meal in excess of
$75.
These Foreign Travel allowances are the maximum to be claimed and are not to be viewed as per diems. Actual expenses are to be claimed for each meal. The reimbursement maximum will be a percent of the total daily rate when less than three meals are claimed as follows:
| Breakfast | |
| Lunch | |
| Dinner |
The Foreign M&IE are to be used exclusively in lieu of domestic guidelines. To find out the maximum amount which can be claimed for a city, click on Foreign Per Diem Rates from the WWW location . Next, click on the most recent month listed and finally click on the Find button on your web browser and enter the city or country of interest. (The M&IE is listed in the second column of rates.)
NOTE: Non-foreign localities of Alaska, Hawaii, the commonwealths of Puerto Rico and the Norther Mariana Islands, and possessions of the United States will be reimbursed under the domestic travel guidelines.