August 28, 2020 - New University Events Policy beginning Aug. 1

Dear UMSL community,

I know that organizations across our campus will have interest in gathering together and holding events as we begin the new academic year. Beginning Aug. 1, the university is enacting new policies and guidelines to best protect the safety of our students, faculty and staff.

Included in these policies, the university will prioritize support for internal, university-sponsored events and restrict use of campus facilities for external groups unless they submit an official request and receive approval for an exemption.

Internal clients are encouraged to consider alternative options for university-sponsored events whenever possible in the fall semester, and in-person events will be limited to no more than 30 people unless an exception is granted by the steering committee of the Campus Events Task Force. Staff in UMSL Event Services, the Touhill Performing Arts Center, and Mark Twain Athletic Facility will work directly with campus clients to address needs and determine if an event should be held in person.

Find more information about the University Events policies for the fall semester by clicking here.

I would also like to announce that Event Services is shifting to become an administrative unit within the Division of Student Affairs in the Millennium Student Center and will oversee event and conference spaces across campus at the University of Missouri–St. Louis.

This move addresses the need to establish a single destination where both internal and external stakeholders can go for inquiries, booking and planning of events in the MSC and other major gathering spaces such as the J.C. Penney Conference Center, Ed Collabitat and the South Campus Chapel. It will help standardize policies, procedures and pricing across various event and conference venues to simplify the client experience, eliminating the need to communicate separately with multiple campus partners. Event details will be routed to campus entities such as Business Services and the UMSL Police Department.

Dorian Hall will now oversee the team managing campus events spaces after being promoted to director of the Millennium Student Center and Event Services. He will also oversee the Office of Student Involvement. Lester Stewart will serve as associate director, leading a group of three full-time employees and up to 40 student workers in the Millennium Student Center and Event Services.

A working group is also being created with partners from across campus to enhance collaboration and tap into expertise to help build consistent event management processes and effective client relations. Members will share tools, resources, guidelines and information to plan and produce events that consistently meet UMSL standards. That new events council will meet monthly with leaders in event spaces managed by the Event Services team, event planners and those who manage comparable spaces on campus, including the Touhill Performing Arts Center and Mark Twain Athletic Center.

Hall, Stewart and their team will be working to develop sustainable budget models for the event spaces across the UMSL campus after reviewing the existing financial structures. Through intentional client experiences at events, they hope to increase UMSL’s visibility in the surrounding community.

Sincerely,

Jessica Long-Pease

Senior Director for Student Affairs