St. Louis Campus

1. Units or departments that may be affected by HIPAA

Name of Unit	Description	Storage Media	Insurance Billing
School of Optometry and Clinics	Health information on patients maintained at the clinic locations. Medical records on file include: - Health history - Exam information - Eye health history - Systemic history - Correspondence from other providers Research data also maintained, including health history and exam results. Secured in separate filing area.	Hard copy, but moving to electronic billing this year. With electronic billing, Optometry will need to comply with HIPAA transaction & code set requirements.	Yes - approx. $600,000/year
Athletics	Health information on student athletes is on file in Athletics, including: - Annual physical exam forms - Pre-existing condition exam - Treatment/Rehab session notes - Drug testing results Serious injuries are referred out to providers in the community, and this treatment is paid for by athletes’ personal health insurance or by system-wide athletics insurance coverage. Athletics bills insurance for physician, therapy, and trainer services; forwards payments for physician and therapy to those providers (not employees of UMSL) and retains trainer revenues. Athlete health files maintained in locked file cabinets in Sports Medicine Area.	100% Hard copy	Yes. Billing and collecting from athletes’ health insurance for trainer services, annual estimate not available during interview. Hard copy billing.