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MasterCard Corporate Travel Card

Use of Card
The University-sponsored J P Morgan Chase (formerly First USA Financial-Paymentech) MasterCard Corporate Travel Card may be issued to any full-time employee who travels on University business at least two times a year.

The University MasterCard Corporate Travel Card is issued for travel and related expenses associated with University business. All authorized employees are encouraged to use the corporate card for travel expenses including hotels, restaurants, car rentals, cash advances, and airfare. Reimbursement for travel expenses will be made by the University to employees following standard procedures. The employee is solely responsible for payment to MasterCard for all charges made on the card.

Use of the corporate MasterCard is for business purposes only. Transactions posted to your account may be reviewed by University administrators, including your supervisor or administrative superior. 

Failure to pay charges in a timely manner will result in late fees and suspension or revocation of charge privileges. Accounts 60 days past due are suspended and subject to a finance charge of 2.5%. Accounts 90 days past due are canceled. Only you may use your University MasterCard Corporate Travel Card. The University has no responsibility for charges made on your Corporate Travel Card.

As a University employee and MasterCard Corporate Travel Cardholder, you are personally liable for any charges made on the card issued to you. If a check for payment of your MasterCard bill is returned for insufficient funds, the amount of the check will be billed back to your Corporate Card by MasterCard and a service charge will be applied to your account. MasterCard reserves the option to suspend or cancel a corporate card for any reason. If an account is taken to court for collection procedures and a judgment is awarded to MasterCard, that determination is a matter of public record.

Cash for Travel
No cash advances are made through the Cashier's Office for travel.

The Automated Teller Machine (ATM) program allows cardholders to obtain cash travel advances or emergency cash at over 529,000 ATMs located worldwide, 24 hours a day, when you travel on University business. For assistance in locating the nearest ATM you can use the ATM locator at www.mastercard.com or call 1-800-270-7760.

The University will reimburse the cash advance fee, plus any additional charges imposed by the ATM network, to the extent the advance was needed for business travel.

If your card was authorized for cash access, you will receive your PIN number in a separate mailing.

University Travel Related Policies

Accountable Plan Rules:
The University has an accountable plan that allows it to reimburse employees for authorized business expenses with no effect on compensation. Under this plan, the employee must:

    (a) Have incurred travel expenses while performing services for the University,
    (b) Properly account for the expenses within 60 days after the end of the trip on which the expenses are paid or incurred,
    (c) Return any excess reimbursement or allowance within 120 days after the expense is paid or incurred.
For expenses reported more than 60 days after the end of the trip on which the expenses are paid or incurred, documentation of the reason for the delay must be provided. Reimbursement will be subject to the availability of funds, and the department responsible for funding will have the discretion of denying the reimbursement. If reimbursement is made it will be added to taxable compensation.

Airfare:
Travel by commercial airline or rail must be at the lowest available fare. A receipt is required for reimbursement.

Lodging:
Reasonable and necessary amounts are allowed for lodging. A receipted, itemized statement furnished by the hotel or motel is required for all lodging expenses.

Meals:
For overnight travel within the fifty United States and the District of Columbia, the meal expense allowance is not to exceed $42.00 per day for three meals, including tips. If fewer than 3 meals per day are subject to reimbursement, amounts (including tips) should not exceed the maximum reimbursement for the total of the eligible meals that day:

 
Breakfast $10.00
Lunch $10.50
Dinner $21.50
Meals included in conference registrations, covered by other University payments, or paid by others, are not eligible for reimbursement to the traveler. Such meals must be identified as provided by inserting "P" in the appropriate block on the travel form.

For meals where guests of the University are involved, reimbursement of amounts exceeding the maximum meal allowance is permitted. 

Prescribed maximums are not to be treated collectively as per diem allowances nor are they to be used individually without regard to the actual and necessary expenses. If actual expenses are less than the prescribed maximum, reimbursement will be allowed only for actual expenses.

For travel outside the fifty United States and the District of Columbia, reimbursement is allowed for meal expenses at a rate not to exceed that prescribed by the U.S. Department of State Standardized Regulations (Section 925) for "Meals and Incidental Expenses (M&IE)". This information can be accessed online at http://www.gsa.gov/travel.htm. These rates shall be considered maximums for the locations specified in the Standardized Regulations and the monthly bulletin that updates them. Reimbursement will be made for actual costs up to the published daily maximums.

For travel both inside and outside of the United States, receipts are required for any meal in excess of $75.

When business travel involves overnight stays, all meals are reimbursable within the above guidelines. 

When no overnight travel is involved, meals are reimbursable under the above guidelines when they are part of a meeting or activity including other individuals to discuss University business. If the meal is part of a group meal or organized banquet where each participant pays individually, the meal is reimbursable under the above guidelines as long as the reimbursement request includes an explanation as to the business purpose of the meal and the other individuals or group present. Meals eaten alone are not reimbursable except for meals on qualified day trips. Meals eaten during day trips (travel away from the employee's home city without an overnight stay) may qualify for reimbursement if the employee is in continuous travel status for twelve hours or more. 

Other Expenses:
Reimbursements will be made for other expenses under the following circumstances:

  • Telephone - Expenses incurred for official business
  • Miscellaneous Transportation & Related Expenses -  When necessary to carry out the purpose of the trip.
  • Registration or Other Meeting Expenses - When necessary to carry out the purpose of the trip.
Expenses Charged to Sponsored Gifts, Grants or Contracts:
Reimbursement of expenses to be charged to sponsored gifts, grants or contracts made to the University for research, instruction, or other purposes must be in full compliance with the specific terms and instructions of the gift, grant or contract as well as this policy. In the event a gift, grant or contract specifically provides for special arrangements for accountability of travel expenses, this fact must be noted on the travel form.

Travel With Spouses:
When spouses travel with University employees, but are not themselves serving as agents of the University, travelers should be careful to maintain a record of individual expenses. The University will not reimburse any expenses incurred on behalf of the spouse.

Combining Personal and Business Travel:
In cases where a traveler, for personal convenience, travels by an indirect route or interrupts travel by the direct route, or extends a trip, any additional expenses will be the sole responsibility of the traveler.

Car Rental Agreements
The University currently has rental agreements with the following companies. Cardholders must provide ID numbers to receive University discounts.
 

Company ID Number Reservations
Alamo 257376 (rate code BX) 1-800-732-3232
Avis A132705 1-800-331-1212
Budget T244015 1-800-527-0700
Enterprise G19912 1-800-325-8007
Hertz 72135 1-800-654-3131
National 5003327 1-800-227-7368
Thrifty 7770216582 1-800-847-4389

Methods of Payment
Your corporate travel account is due in full each month and can be paid using any of the following methods:

  • Personal check made payable to J P Morgan Chase and mailed to PO BOX 78970, Phoenix, AZ 85062-8970
  • Telephone ACH debit by calling 1-800-270-7760
  • Electronic online payment at www.paymentnet.com
PaymentNet Web Site
The PaymentNet web site allows you to review your current card activity, view your credit card statement, dispute charges, and make your payment all online.

System Requirements

  • Internet Browser that supports Secure Socket Layers (Microsoft Internet Explorer 4.0 or greater, or Netscape 4.7 or greater)
  • 800x600 screen resolution (or greater)


Accessing PaymentNet
 

www.paymentnet.com

Login:

Organization ID:               See Below*
User ID:                          University SSO ID**
Pass Phrase:                  MMDD***
*For security reasons, this information is not posted on the web.  Please refer to the University of Missouri St. Louis MasterCard Corporate Travel Card brochure that was mailed to you at the time your application was processed, or call Linda Gatson at 314-516-5091.

**To find your University SSO ID, and type your Employee ID Number in the box and click the search button.  If the SSO ID field is blank on the results page, contact Campus Computing to have an SSO ID created.

***Your initial password is set as the MMDD of your date of birth.  After signing onto PaymentNet for the first time, you should immediately change you password by selecting the Change Password link.
Lost or Stolen Card
In the United States or Canada call J P Morgan Chase toll-free at 1-800-270-7760 immediately to report lost or stolen cards/accounts, cancel the card/account, and order a replacement card.  Please also notify the UMSL Corporate Travel Card Program Administrator by calling the Office of Finance at 314-516-5091.

Outside of the United States call J P Morgan Chase collect at 1-801-281-5825.

MasterRental Insurance Coverage
When you received your MasterCard Corporate Travel Card, you should have also received a document explaining the MasterRental Insurance Coverage.  If you have questions, or to confirm coverage for a particular vehicle, and for filing a claim call 1-800-MC-ASSIST. 

Billing and Account Information
In the United States or Canada call J P Morgan Chase toll-free at 1-800-270-7760.  Outside of the U.S. call J P Morgan Chase collect at 1-801-281-5825.

24-Hour Worldwide Cardmember Services
In the United States or Canada call J P Morgan Chase toll-free at 1-800-270-7760.  Outside of the U.S. call J P Morgan Chase collect at 1-801-281-5825.

Termination of Employment
If employment is terminated for any reason, the card must be returned to the UMSL Corporate Travel Card Program Administrator (cut in half if sent by mail) prior to your last day of employment.

UMSL Corporate Travel Card Program Administrator
 

Linda Gatson
Office of Finance
204 Woods Hall
UMSL
314-516-5091
linda_gatson@umsl.edu 		 Ernest Cornford
Office of Finance
204 Woods Hall
UMSL
314-516-5092
cornford@umsl.edu