Cellular Telephone Policies and Procedures

 

Introduction

The University of Missouri-St. Louis has established policies and procedures for cellular telephones.  The campus policies have incorporated the UM System policies found in section 1205 of the Business Policy Manual (https://www.umsystem.edu/ums/rules/bpm/bpm1200/manual_1205).

 

Policies

Employees of the University of Missouri-St. Louis whose University activities necessitate use of a cellular phone may be assigned a University phone or may be reimbursed for business use of a personal phone.  Departments should consider the non-compensatory business reason for providing the employee with a cellular phone, which could include:

 

Procedures

The employee’s department is responsible for determining whether a cellular phone is needed and for ensuring funding is available to pay for the phone and services.  The employee or department should:

  1. review current university contract information; current contract information can be found at https://doit.missouri.edu/services/voice/cellular-service-discounts/
  2. complete Request Form for University Owned Cellular Phone.
  3. obtain approvals.
  4. acquire phone and service from a telecommunications company under contract with the University (service plan must be based on anticipated business need/usage);
  5. print, sign, and send a copy of attachment received via email from completed Request Form for University Owned Cellular Phone to 451 ESH Attn: Telephone Services.
  6. monitor usage and service plans.
  7. perform annual review of all University owned cellular phones to verify and document justification.  Per BPM-1205, the need for a University cellular phone must be reviewed at least once a year to verify and document that a University phone is still justified.  Telephone Services will send a request for annual review to the department contact listed on the Request Form.
  8. send any changes to plan or changes in inventory to 451 ESH Attn: Telephone Services.

Usage Worksheet - Reimbursement to Employee