The University of Missouri-St. Louis Staff Association is a body formed to consider, to recommend, and to take such other actions as are properly related to the common concerns and best interest of those personnel at the University of Missouri-St. Louis identified under the classification of membership in these By-Laws.
ARTICLE I - NAME
The organization herein defined shall be known officially as the University of Missouri-St. Louis Staff Association, hereafter referred to as the Staff Association.
ARTICLE II - MEMBERSHIP
All benefits eligible administrative, service and support staff of the University of Missouri-St. Louis who have a full time equivalence of 75% or more will be considered members of the Staff Association. All members shall have full voting rights in the Staff Association.
ARTICLE III - PURPOSES
The purposes of the Staff Association shall be to foster a spirit of unity and cooperation among all employees of the University of Missouri-St. Louis, to consider methods and means by which employment conditions may be improved and the operating efficiency of the University of Missouri-St. Louis increased; to receive and consider matters concerning working conditions of membership; to make such recommendations that it deems appropriate, and to provide a means of communicating problems of mutual concern between the Staff Association and the University of Missouri-St. Louis administration.
ARTICLE IV - OFFICERS OF THE STAFF ASSOCIATION
The Officers of the Staff Association shall consist of a President, Vice-President/President-Elect, and Secretary/Treasurer. Any member of the Staff Association who has a minimum of six (6) months full time employment may run for office. An officer shall not be elected to the same office for more than two consecutive terms.
- NOMINATIONS AND ELECTION OF OFFICERS
The nominations shall be solicited and elections conducted according to Article VIII of these By-Laws.
- In the event the office of President becomes vacant, the Vice-President/President-Elect shall assume the office. In addition to completing the current term as President, the Vice-President shall serve full term as President for which he/she was elected.
- In the event the office of Vice-President/President-Elect or Secretary/Treasurer should become vacant, the Staff Council shall appoint the successor for the remainder of the term.
D. DUTIES OF THE OFFICERS
- The President of the Staff Association shall preside at all meetings of the Staff Association and the Staff Council, and shall enforce all regulations and policies of the Staff Association.
- The Vice-President shall preside in the absence of the President and represent the President at other functions as requested by the President.
- The Secretary/Treasurer shall take minutes of the meeting, make arrangements for subsequent meetings, and distribute meeting notices and any other necessary information. The Secretary/Treasurer shall also be responsible for all financial records of the Staff Association.
ARTICLE V - STAFF ASSOCIATION MEETINGS
The Staff Association shall meet at least once each semester during the academic year. The President of the Staff Association may call special meetings at any time. Members of the Staff Association shall be notified prior to all meetings.
ARTICLE VI - STAFF ASSOCIATION COUNCIL
The voting members of the Staff Council shall consist of the officers of the Staff Association and representatives elected from each unit as defined in Article VI, Sections 2 and 3. These members shall be elected in May for a period as described in Article VI, Section 1a and shall take office in July. No member shall hold more than one office at a time.
- Terms of Membership
- Beginning July 1, 2005, the term of membership shall be two (2) years for Unit Representatives and one (1) year each for Officers and Assembly Representatives, ending the last day of June. Staff Council members may be eligible for re-election to a second term, but no person shall serve longer than two (2) consecutive terms unless a third consecutive term is as an officer and both previous terms were not as an officer. The only exception is if the third consecutive term is for an officer position and the first two consecutive terms were not both as an officer. However, after one year off, an individual can stand for re-election. The position of Vice President/President -Elect is considered one term served over two years.
- If any council member elected is unable to complete his/her term, see Article VI, item D (Vacancies).
- If a Staff Council member changes Units for which the individual was elected, the individual's membership on the Staff Council will continue until that individual's term expires. (For example, if the Unit Representative for Computer Center Building changes office location to South Campus Classrooms Building, this Unit Representative will continue membership until the term expires.)
The officers of the Staff Council shall be the same as the officers of the Staff Association with the same duties and responsibilities.
- Unit Representatives
A unit is a building or group of buildings. Any member of the Staff Association who has a minimum of six (6) months full time employment may run for unit representative from his/her unit. Representatives are determined by the number of Staff Association members they represent and will be determined as follows: 1-75 members = 1 representative; 76-150 members = 2 representatives; 150 up = 3 representatives.
No unit shall elect more than three representatives.
The unit list will be kept on the Staff Association web site. The list will be reviewed every February by the Membership committee. Changes to units must be approved by the Staff Council prior to April nominations for unit representative positions.
- Representatives to University Assembly
Any member of the Staff Association who has a minimum of six (6) months full time employment may run for any one (1) of the two (2) open positions as representatives to the University Assembly. The third (3rd) representative to the University Assembly shall be The President of the Staff Association.
- Representatives To The University Assembly Committees
Any member of the Staff Association who has a minimum of six (6) months full time employment may run for representative to any one (1) of the following University Assembly Committees. The number of staff on each committee is determined by the Faculty Senate and University Assembly. The number in parentheses after each committee name indicates the number of staff that can be elected to each committee.
The President of the Staff Association shall be a member of the University Assembly Budget and Planning Committee.
- Committee on Physical Facilities and General Services (1)
- Committee on Information Technology (2)
- Committee on Administrator Evaluation (1)
- Budget and Planning Committee (1)
- Student Affairs (1)
- Any Ad Hoc Assembly Committee for which there is staff representation
B. DUTIES OF THE STAFF COUNCIL
The Staff Council shall act on behalf of the Staff Association and shall make reports to the Staff Association at the regular meeting.
C. MEETINGS OF THE STAFF COUNCIL
- The Staff Council shall meet at least once each month.
- The President may call special meetings of the Staff Council.
- Staff Council meetings will be open unless otherwise specified.
In the event of a vacancy of a unit or Assembly committee representative, the President shall be authorized to recommend a replacement from the affected unit or committee to fill the un-expired term, subject to the approval of the Staff Council.
ARTICLE VII - COMMITTEES
- STANDING COMMITTEES
The standing committees shall be called Membership, Nominations/Elections, Welfare, Communications, Legislative Concerns and Program. The President shall recommend the chairperson of each standing committee subject to the approval of the Staff Council. If the chairperson is not a member of the Staff Council, he/she shall be an ex-officio, non-voting, member of the Staff Council. The chairperson of each standing committee shall take office immediately upon approval. Committee chairpersons shall give a report at each meeting. The chairperson of each standing committee shall attempt to obtain a balanced representation of committee members and to select from those who have shown an interest in serving on committees.
- Membership Committee
The Membership Committee shall consist of at least three (3) members. Duties of the Membership Committee shall be to determine the eligibility for Staff Association membership, to welcome new members in an appropriate fashion, to maintain a list of members, and to perform other related tasks that the Staff Council may deem appropriate. The Committee will also annually review membership numbers and unit representative designations and propose any changes for Article VI, Section 3 of these By-Laws on or before the February Staff Council meeting.
- Nominations/Elections Committee
The Nominations/Elections Committee shall consist of at least three (3) members. The duties of the Nominations/Elections Committee are defined in article VIII, Nominations/Elections of these By-Laws.
- Welfare Committee
The Welfare Committee shall consist of at least three (3) members. The duties of the Welfare Committee are to bring to the Staff Council concerns that have been initiated by the membership concerning working conditions, benefits and other issues relating to the welfare of the staff. The duties shall include, but not be limited to, 1) assisting any staff member who wishes to discuss a welfare issue, 2) consulting with various administrative offices and/or services (i.e., Women's Center, Office of Equal Opportunity, and Campus Mediation Service) concerning welfare issues, and 3) bringing welfare concerns to the attention of the Staff Council for appropriate consideration.
- Communications Committee
The Communications Committee shall consist of at lease three (3) members. Duties of the Communications Committee shall be to coordinate and provide information to Staff Association members, and to promote and encourage ideas for the Staff Association Newsletter, which shall be published on a regular basis. The Staff Association Newsletter shall have an Editor appointed by the President of the Staff Association subject to the approval of the Staff Council. The appointment of the Editor is to be ongoing, with periodic reviews. The Editor of the Staff Association Newsletter shall be an ex-officio, non-voting, member of the Staff Council if not an elected member of the Staff Council and shall attend all Staff Council meetings. The Editor may serve as Chair of the Communications Committee.
The President of the Staff Association shall recommend a Web Master each year with Staff Council approval. The Web Master shall be responsible for revising and updating the Staff Association Web Pages. This appointment shall be considered an ex-officio member with no voting rights if not an elected member of the Staff Council. The Web Master may serve as Co-Chair of the Communications Committee.
- Legislative Concerns Committee
The Legislative Concerns Committee shall consist of at least three (3) members. Duties of the Legislative Concerns Committee shall be to keep Staff Association members aware of legislative action that impacts upon the University in general and the University of Missouri-St. Louis in particular. In addition, committee members shall make the Staff Association membership aware of whom their State Legislators are and how the Association and Legislators may have an impact on decisions affecting the University.
- Program Committee
The Program Committee shall consist of at least three (3) members. Duties of the Program Committee shall be to obtain speakers when appropriate and organize and publicize the semester meetings and other events sponsored by the Staff Association. Social events may be included.
B. SPECIAL COMMITTEES
Special Committees shall be established as needed by the Staff Council. The President shall recommend the chairperson of each special committee subject to the approval of the Staff Council. If the chairperson is not a member of the Staff Council, he/she shall be an ex-officio, non-voting, member of the Staff Council for the duration of the committee assignment. The chairperson shall give a report at each meeting. The chairperson of each special committee shall attempt to obtain a balanced representation of committee members and to select from those who have shown an interest in serving on committees.
C. NON-STAFF ASSOCIATION COMMITTEES
The President shall be authorized to recommend appointments to non-staff association committees and meetings when such recommendations must be made before the next scheduled meeting of the Staff Council. In such cases where the Staff Council shall meet before appointments must be made, the Staff council shall approve any such recommendations.
D. REPRESENTATIVES TO UNIVERSITY ASSEMBLY
Each year the Staff Association shall have two (2) open positions as voting representatives to the University Assembly. Solicitation of nominations and election of each of these representatives shall be conducted according to Article VIII of these By-Laws.
The third (3rd) voting representative to the University Assembly shall be the President of the Staff Association.
E. REPRESENTATIVES TO UNIVERSITY ASSEMBLY COMMITTEES
Each year the Staff Association shall have voting representative(s) on each of the following University Assembly committees as designated in the Faculty by-laws:
- Committee on Physical Facilities and General Services
- Committee on Computing and Instruction Technology
- Committee on Administrator Evaluation
- Budget and Planning Committee
- Any Ad Hoc Assembly Committee for which there is staff representation
Solicitation of nominations and election of each of these representatives shall be conducted according to Article VIII of these By-Laws.
The President of the Staff Association shall be a voting representative of the University Assembly Budget and Planning Committee.
ARTICLE VIII - NOMINATIONS/ELECTIONS
A. METHOD OF SELECTION OF NOMINATIONS/ELECTIONS COMMITTEE
The chairperson of the Nominations/Elections Committee shall select a representative cross section of at least three (3) members of the membership to serve on the Nominations/Elections Committee and submit to the Staff Council for approval at the regular February meeting.
B. DUTIES OF THE NOMINATIONS/ELECTIONS COMMITTEE
The Nominations/Elections Committee shall solicit nominations for officers and unit representatives, and shall conduct elections for these offices.
C. TIME AND METHOD OF NOMINATIONS
Nominations shall be solicited in April from the membership of the Staff Association as necessary to fill open positions. The Committee must obtain permission from each nominee before that person's name can appear on the ballot. If nominated for more than one position, the staff member must choose for which position they will run. No staff member shall run for more than one position in the same election. Current Staff Council members are not eligible to be nominated for a position which will overlap with the current position's term.
D. TIME AND METHODS OF ELECTIONS
The Nominations/Elections Committee shall determine the procedures for elections subject to the approval of the Staff Council:
- The Nominations/Elections Committee shall conduct elections by ballot in May.
- Officers shall be elected by the general membership of the Staff Association. The vote necessary to elect officers shall be a plurality of votes cast. Officers shall be elected to a (one) 1 year term.
- Members of their respective units shall elect their Unit Representatives. The vote necessary to elect unit representatives shall be a plurality of votes cast. Unit Representatives shall be elected to a 2 (two) year term.
- Representatives to University Assembly and University Assembly Committees shall be elected by the general membership of the Staff Association. The vote necessary to elect representatives to University Assembly and University Assembly Committees shall be a plurality of votes cast for each committee representative. Representatives to University Assembly and Assembly Committees shall be elected to a 1 (one) year term.
- The Nominations/Elections Committee shall keep the roster of all candidates and numbers of votes cast for each.
ARTICLE IX - QUORUM
A. STAFF ASSOCIATION MEETING
In a general meeting of the Staff Association, the quorum shall be the number of members present at that time.
B. STAFF COUNCIL MEETING
In a meeting of the Staff Council, the quorum shall be a majority of elected members.
ARTICLE X - DISCIPLINE AND EXPULSION OF MEMBERS
Members of the Staff Council are expected to attend all meetings of the Staff Council. Members may be excused by notifying an officer prior to each meeting. A member who has two unexcused absences may be expelled from the Staff Council and, if so, that office shall be considered vacant. Absence records for representatives serving a two-year term shall be reset at the beginning of the second term.
The procedure for expulsion for unexcused absences shall be:
- The President and/or Vice-President shall meet with the Council member in question and then make a recommendation at the next Staff Council Meeting to permanently expel or retain the individual.
- Council shall make a preliminary recommendation to retain or expel Staff Council member.
- If the individual is retained, no additional unexcused absences are permitted or they will be automatically expelled from the Council.
ARTICLE XI - PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Staff Association in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the Staff Association may adopt.
ARTICLE XII - AMENDMENTS
Amendments or changes to these By-Laws shall be made by a two-thirds majority of those votes cast either electronically, at a Staff Association general meeting, or by a special meeting called by the President provided written notice of the proposed amendment(s) is (are) given to all Staff Association members at least ten (10) calendar days prior to the due date or by meeting vote.