Surplus Property Procedures
A University department may dispose of surplus property by completing a Property Inventory and Change Report, Form UM27, designating the surplus items and their locations. The form should be submitted to the Coordinator of Surplus Property, 209 Woods Hall. University property which has been declared surplus by one campus department is first offered to other campus departments. A transfer of items may be completed in one of the following ways:
- As a sale resulting from price negotiations between the buying and selling departments and completed by a transfer of funds using an IOF and forwarded and completed by Procurement Services. The Surplus Coordinator should assist in determining market prices and to aid in negotiations.
- As a department purchase from the Surplus Warehouse by using an IOF for the items to be obtained.
The items will be scheduled for pickup and removal to the Surplus Warehouse by following these steps:
- Department should contact Bill Kirchner at Dodge Moving & Storage for Large items at (314) 344-4300 or (cell) 314 495-7405.
- Department should contact George Brooks at 5379 or by Pager 314 245-1757 with a date and time Dodge Moving & Storage will arrive at the Surplus Building. (Note: For any transfer of capital equipment items, a Form UM27 must be completed and submitted to Campus Procurement, 209 Woods Hall.) See Asset Management.
If there is not a need on campus for surplus items, they are offered for sale to the public. The form of these sales is primarily through public sales approximately every 2 weeks.