Prospective Employees

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Instructions, Application Tips, FAQs

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Applicant FAQs

 

How do I apply for an open position?
To begin the application process, click on this link to search and apply for current openings using UM-St. Louis’ electronic application system.

Select a username and password that you can easily remember. (Make sure to write down this information.) If you apply for other positions, you will need to login with this same username and password. If you forget this information, you will have to start the application process and put in all your information all over again!

Why do I have to log in as a Current UM Employee?
To review current job openings: You can enter the system by logging in as a Current UM Employee OR you can click on Prospective Employees and then click on the yellow SEARCH button. Please note however that there may be some job postings that you may not see.  Some departments may choose to post their positions internally only so they may not be listed on the Prospective Employees listing.

To apply for a position: If you are employed by UM, you MUST apply for any job by logging in as a Current UM employee. If you apply for a position through the Prospective Employee link and then are hired, you will create a separate record which could result in our inability to process your payroll.

Can I apply by e-mail, fax, mail, or by directly contacting the hiring department?
UM-St. Louis only accepts applications and resumes submitted through the electronic application system. For those without Internet access, Human Resources has computers available that can be used to access the electronic application system. In addition, any computer with Internet access can be used to access our website: www.umsl.jobs

Human Resources Department
211 General Services Building
Monday through Friday
8:00 am - 3:30 pm

For Academic (Faculty, Teaching, and Research) positions, see the Office of Academic Affairs website.) 

When I apply, what information will I be asked to provide?
You will be asked to create your PROFILE which asks for personal information such as name, address, phone number, etc.  For the application itself, you will be asked to provide information about your employment history, your education, as well as contact information for previous employers and references.  When you list your previous jobs, you should list them in sequence, starting with the most recent. It will save you time to gather this information before you start.

I registered on the application system, but I cannot remember my username or my password.  What should I do?
You can click on “Login Help” on the Careers page and request that your username or password be sent to your e-mail address.  Otherwise, you will need to create a new username and password and recreate all your application materials. Please try to avoid this problem and keep this information in a safe place.

How do I access the online application system?
You can access the UM-St. Louis online application system from any computer that has access to the Internet. Click on the UM-St. Louis Prospective Employees website for information.  Computers are available to the public in many places including public libraries and community employment service offices.  Computers are also available in the UM-St. Louis Human Resources Department office and our staff will be happy to assist you.

How long does it take to complete an application?
The time it takes to complete an application depends on several factors – the amount of work experience and education you have to enter, how fast you can type, etc.  You should allow 25-60 minutes for the total process.  However, you can speed up the process by collecting important information about previous work experience, education, certifications, references, etc., before you start creating your application.  If you find you are missing a piece of information requested on the application, you may be able to skip the field, save the application as a DRAFT, and go back later to complete it.  If you decide to do this, it is important that you return and complete the missing information BEFORE you apply for a specific job opening.  The information on your application form when you apply will be used to evaluate your qualifications for the job opening for which you apply.  Make sure it is accurate and contains ALL the required information.

How can I view more information about one of the jobs listed?
You can view all the details about the job by simply clicking on the job title. You will see a full description of the position, as well as the qualifications required, etc.  If you decide to apply for that job, just click the Apply Now button on the posting.

How often is the job opening information updated?
Job opening information is updated every Monday.  Please be sure to note the deadline for applying for each position.  Positions are removed after the closing date.

Can I apply for more than one job at a time?
We do NOT recommend applying for more than one job at a time. If you apply for more than one position at once, the Applicant Questionnaire may be different for each application and your application may be screened out. Therefore, we recommend you apply for one position at a time. After submitting your first application, simply:

  1. Select the next job for which you would like to apply
  2. Make any changes/modifications you would like to make on your application, if any
  3. Answer the Applicant Questionnaire
  4. Click on the SAVE & CONT button
  5. Click the APPLY NOW button

Can I attach a resume and cover letter to my application?
Yes, you can attach your resume and cover letter to your application. We recommend combining your cover letter and resume into one document and then you can either copy and paste it into the application or attach it as one document to the application. Be sure to name the document appropriately.

Do I need to submit a separate application for each position that I would like to apply for?
Yes.  A separate application must be submitted for each position for which you wish to apply. 

Do I have to re-enter my information every time I apply for another position?
If you have already submitted an application in the past, the information you entered will populate your new application so you do not have to re-enter the same information every time you apply.  If you want to edit the information for the new position, you may do so also. You will need to respond to the Applicant Questionnaire every time you apply for another position.

Will you consider my application for other positions that are available at UM-St. Louis?
Your application will only be considered for the position(s) for which you submit an application.  If you would like to be considered for other available positions, you will need to submit your application for each position.

Do I have to complete the entire application if I attach a resume?
Yes.  In order to receive consideration, you need to completely fill out each section of the application, even if you attach a resume.

Required information is marked with an asterisk (*).  However, the more information you provide, the easier it will be to evaluate your skills, abilities, and qualifications.

Can I update an application once it has been submitted?
Once you have submitted an application, you will not be able to change the information.  The only information that can be changed is information in your profile (for external applicants), such as Address, Email Address, and Phone Number. However, you can apply for a position more than once. We review only the most recently submitted application.

When is my application due?
All applications must be submitted before the closing date for the position - usually no later than 11:45 p.m.  Applications cannot be submitted after the job posting has been taken off the website and therefore cannot be considered.

What happens to my application after I submit it?  How do I know that you have received my application?
Once you submit your application and agree to the conditions of employment, you will receive an automatic confirmation e-mail.  You should receive this e-mail within a few hours.

Can I contact the hiring department directly?
Please do not contact the hiring department directly.  All applications must be routed through Human Resources and submitted through the online application system.

When are they going to start interviewing for the position I applied for?
Since interviews are scheduled by the hiring department, we are unable to provide this information and it is unlikely that we will know when or if you may be contacted for an interview or when interviews will begin or end. Not all qualified applicants are contacted for an interview. Since the University receives a large number of qualified applications, management is simply unable to interview every qualified applicant. Hiring managers are instructed to rate the candidates based on the suitability for the position. This means that unfortunately, in some cases, some qualified candidates are not interviewed.

How can I check the status of my application?
You can login using your username and password. Go to My Career Tools and you will see the positions for which you started the application process. Under "Status" you will see "Applied" or "Not Applied" for each position.

Who do I contact if I am having technical issues when applying online?
Contact the UM-St. Louis Technology Support Center (TSC) at 314-516-6034 if you experience a technical issue when applying online.  Hours are:

  • Monday - Thursday: 7:30 a.m - 10:00 p.m.
  • Friday: 7:30 a.m. - 5:00 p.m.

 
 

211 General Services Building
Office: (314) 516-5804 Fax: (314) 516-6463
24-hour Job Hotline: (314) 516-5926
Hours of Operation: 8 a.m. - 5:00 p.m.
For more information, Contact HR .
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