Payroll Codes and Forms

• Most Commonly Used Earn Codes
• Payroll Forms
• General Forms
  

Most Commonly Used Earn Codes

Payroll Forms
Payroll staff can assist you in completing all the forms below. Completed forms should be returned to GSB211.

1. Monthly Exception Form
   For one-time reductions in monthly salary. This form can only be used for monthly employees.
   

Examples of when this form could be used: When an employee was terminated and the paperwork was not submitted in time, or when the employee did not have enough leave time (vacation, sick, or personal) to cover time out of the office.



2. Retroactive Adjustment Form
   To pay from a previous pay period, i.e., hours, dollar amount. A retro can also be negative (used to reduce pay) due to an overpayment in a prior pay period. This form can be used for both biweekly and monthly employees.
   o Biweekly
   o Monthly
   
   
3. Vacation Sick Leave Maintenance Form
   To correct data entry mistakes involving leave. The completed form (sample) should be sent for data entry to Payroll, 211 GSB.
   
   
4. Report of Absence Form (Form 60)
   To record time absences from work for vacation, personal/family sick, personal day, time off for voting, etc. It is kept in the department's payroll records and a copy should be given to the employee.
   
   This form is used for both biweekly and monthly employees.
   
   
5. Monthly Absence Summary
   This form is used the same way as a Report of Absence form, but used only by monthly employees.
   
   
6. Record of Vacation, Personal Days and Sick Leave (front) (back)
   To help employees keep track of their own leave.
   
   
7. On-Line Check Request (sample)
   This form is used to process a check outside the normal payroll cycle.
   
   This may occur when an employee's timesheet has not been entered into WebTime, when the hours entered into WebTime are not correct, or when the employee has been underpaid in a prior pay period, etc.
   
   To obtain the check, there is a $50 processing fee. Supporting documentation must be attached, i.e., the timesheet that was not entered.

General Forms

1. W-4 (Employees must complete both Federal and Missouri withholding forms.)
   Federal and state forms determine how much Federal, State, and local tax is withheld from employees' checks. Both allowances and exempt status cannot be claimed.
   
   Federal Employee's Withholding Certificate
   
   
   Missouri Employee's Withholding Certificate
   
   
   
2. Direct Deposit Form
   University Policy requires that all employees have direct deposit for their paychecks. A voided check for a checking account or a savings deposit slip for a savings account must be attached to the completed form.
   
   
3. Change of Address Form
   The address on this form determines where your employment documents are sent. It should be completed and returned to Payroll. Telephone numbers and work addresses can also be updated with this form.
   
   Note: If an address is changed anywhere other than through Payroll, the information will not be updated in the employment system.
   
   
4. City Earnings Tax Form
   1% of Federal Taxable Gross is deducted as City Earnings Tax. The zip codes considered city zips are 63101, 63102, 63103, 63104, 63106, 63107, 63108, 63109, 63110, 63111, 63112, 63113, 63115, 63116, 63118, 63120, 63139, and 63147. Be sure to complete this form each time you change your address.
   
   
5. Mizzou Credit Union Deduction
   Use this form to cancel, decrease, or increase your deduction to the Mizzou Credit Union.