Frequently Asked Payroll Questions

Payments

1. What are the employee pay periods and pay dates?
   
   Non-exempt (bi-weekly) employees are paid every two weeks.  Paydays are on Wednesday.
   
   Exempt (monthly) employees are paid on the last regularly scheduled work day of the month.
   
   Here is a list of the current bi-weekly and monthly payroll schedules. For additional information see HR Policy 219 Pay Periods.

Addresses

2. How do I change my campus or home address?
   
   An employee must complete a Change of Address Form and submit it to the Payroll Department for processing. 
   
   SPECIAL NOTE: This information must be changed in the Payroll Department to ensure accurate delivery of payroll documents including W-2s. Changing an address with any department other than payroll will not update employment records.
   
   
3. What is the campus address and fax number for Payroll?
   
   Payroll's campus address is: 222 General Services Building; Fax: 516-6463.

Direct Deposit

4. Is direct deposit required?
   
   Yes, employees' pay must be deposited directly into a checking or savings account. For additional details, see HR Policy 224 Check Disposition.
   
   
5. How do I change my direct deposit?
   
   Employees must change their direct deposit with the Payroll Department each time the account information is changed by completing a Direct Deposit Form.  Attach a voided check for a checking account update or a savings deposit slip for a savings account update and submit the document to the Payroll Department for processing.
   
   
6. Can I split my direct deposit between multiple accounts?
   
   No, we do not have the capability to split direct deposits to multiple accounts.

Tax Documents

7. How can I change my allowances on my W-4?
   
   You can cange your allowances by completing an Employee Withholding Allowance Certificate (W-4) with the necessary changes and forward it to the Payroll Department for processing.
   
   
8. When do I receive W-2 forms?
   
   W-2 forms are produced by the UM System office by the end of January for the prior year's earnings.  Contact the Payroll Department if you do not receive your W-2 form.
   
   
9. What are the St. Louis City zip codes?
   
   63101, 63102, 63103, 63104, 63106, 63107, 63108, 63109, 63110, 63111, 63112, 63113, 63115, 63116, 63118, 63120, 63139, 63147
   
   If you live or work in one of these zip codes, 1% of your Federal Taxable gross income will be deducted from each pay check for city tax.

Leave Accruals

10. How do I accrue vacation, sick and personal leave?

• Employees may accumulate vacation at twice their annual accrual.  Maximum accruals are identified in HR Policy 402 Vacations.
  
• Vacation and sick leave are accrued every Monday for non-exempt employees based on years of service. Exempt employees accrue on the 15^th of each month.

• You are not eligible to use accrued vacation or sick leave until the following pay period.
• Vacation time is accrued during the probationary period but it cannot be used until the probationary period has been completed.
• You receive four (4) personal days every year on your anniversary date.  During your probationary period, you are permitted to use two (2) days.