Human Resources

Compensation Time

Revisions to the Fair Labor Standard Act (FLSA) resulted in a number of exempt (monthly paid) positions on this campus being changed to non-exempt (hourly) status. Because they became non-exempt, individuals in these positions are eligible for overtime pay, or compensatory time off in lieu of overtime pay.

University Policy HR 215 requires the Chancellor's approval for use of compensatory time. The Chancellor agreed to allow department heads to approve the use of compensatory time off for employees in their departments when they request it in lieu of overtime pay. Due to this delegation, we are providing the following basic information and operating procedures for using compensatory time:

HR Policy 215 Compensatory Time provides guidance relating to comp time.
Compensatory time is entered in Time & Labor and is the official balance record of comp time accrual and use.
You can view comp time balances in myHR just as you can view Vacation, Sick Leave, and Personal days. Navigation is Self Service > Payroll and Compensation > Leave Balances
Employees must have an agreement to earn comp time in lieu of overtime. For further details, view the following documents:

Comp Time Instructions

Comp Time Agreement Form

Comp Time Examples

The earning codes to use with comp time are:

CMP	Used for payout	To be used only by payroll
CTU	For recording time used		Has no effect on gross pay
CTE	For recording time earned		Has no effect on gross pay
CPE	For NRA 18 payout
CPS	For NRA 17 payout
CAJ	For recording adjustment	To be used only by payroll	Has no effect on gross pay

Keep in mind that comp time is a funding liability which must be paid to the employee by his/her current department upon transfer or termination, if not used beforehand.

Please contact Errol Benson at 516-5803 or by email with your questions.

Human Resources

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