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Federal Work Study Timeline

July

  • Request for FWS/Job Description Form goes out to supervisors with July 31 deadline
  • Rehire Requests sent to supervisors who wish to rehire a student who has been awarded FWS
  • Letters with orientation dates sent to students awarded FWS (based on FAFSA)
  • Job listings updated on web site
  • Financial Aid requests available to students not awarded work study from FAFSA

August & September

  • Student orientations start 2 weeks before classes begin
  • Students may begin work after:
    • attending an orientation session
    • interviewing for a position
    • supervisor has completed PAF and sent all paperwork to Human Resources
    • beginning classes
  • Supervisor orientation conducted in mid to late September (mandatory for new supervisors)
  • Students and supervisors notified of total award dollars earned for semester

October

  • Financial Aid completes FWS awards (amount of recipients based on available positions)
  • Placement ends
  • Site visits conducted
  • Students may apply for award extensions pending fund availability

November

  • Evaluation forms sent
  • Request for FWS/Job Description Form available to supervisors with open positions for winter semester with Nov. 30 deadline
  • Students and supervisors notified of total award dollars earned for semester
  • Reminder sent of last day students may work for semester

December

  • New awards made for winter semester
  • Letters with orientation dates sent to students
  • Job listings updated on web site
  • Semester grades evaluated for continuing student eligibility

January & February

  • Student orientations start 1 week before classes begin
  • Students begin work after orientation, interviewing, paperwork submission, and classes start
  • Students may re-apply for Financial Aid by completing FAFSA or renewal form
  • New FWS awards continue to be processed based on available funding

March

  • Placement ends
  • Site visits conducted
  • Students may apply for award extensions pending fund availability
  • Students and supervisors notified of total award dollars earned for semester
  • ALL students who wish to work through FWS for the summer must apply in Student Financial Aid

April

  • Evaluation forms sent
  • Requests for new and rehire FWS student employees sent with May 1 deadline
  • Students sent letters with orientation dates
  • Job listings updated on web site
  • Students and supervisors notified of total award dollars earned for semester
  • Reminder sent of last day students can work for semester

May

  • Student orientations start after graduation
  • Students may start work on first day of summer classes once they have recieved written notification

June

  • Awards and placements continue based on amount of positions available