Steps to have a successful conference experience at FTTC!

To be successful be sure to prepare ahead of time. Follow these steps to make sure you are all set up and ready to be successful at our first virtual offering of the long standing tradition of FTTC.

Step 1: Download the Zoom 

1a: New to Zoom? Download the desktop client or application.

On a Laptop

  • Go to Zoom’s download page (or to your institution’s zoom account page) and download the desktop client.

On a mobile device 

  • Search your app store for the Zoom app

Customize your profile

  • Log in to the Zoom account and customize your profile.
    • Enter your complete name and institution to display on the screen when participating
    • Include your pronouns in your display name 
    • Add a profile picture that displays when you have your camera off - this helps make the experience a little friendlier for the presenters and other participants

1b: Already using Zoom: Update your Zoom Client 

If you already have Zoom downloaded, be sure you have the most recent version. Several new features have recently been added to Zoom including advanced reaction tools and the ability to rearrange the order of the participants in your view and to pin multiple participants making it easier to see the whole presenter panel. 

Be sure you have the most recent version downloaded. See these instructions on how to update your current version of Zoom.

Tips for a Successful Conference Zoom Experience

    • Familiarize yourself with the tool ahead of time.
    • Use “Side-by-Side: Speaker” or “Speaker View” so you can always see who is speaking. This can be toggled in the upper right-hand corner of the Zoom screen.
    • Use a laptop or desktop instead of a mobile device for fullest engagement - consider a 2nd monitor even if possible to help watch the chat as well as the presentation.
    • Consider taking notes during sessions (on computer or written) to help you maintain focus.
    • Turn off your camera when not speaking to minimize bandwidth.
    • Minimize the number of others in your house on the internet.
    • Use a hardline (instead of wifi) whenever possible.

Step 2: Download the Guidebook application.

What is Guidebook? Guidebook is an electronic program software that will allow you to access information on sessions, session handouts, and session Zoom links. You can also build your own schedule within the program to help you plan out your day. Some sessions may also utilize some of the interactive tools within Guidebook such as the discussion board. 

On a Laptop or Desktop

On a mobile device

  • Download the Guidebook app 
  • In the app, select Find Guides  
  • Click "Have a Passphrase" (note because the guide is protected with a passphrase you can not use the general search feature)
  • Enter the passphrase (see your email for code)

If using the mobile app, be sure to update each day of the conference to be sure you are seeing the most current session information and handouts. 

*Zoom links will be added to Guidebook the week of the event. If you are participating via Zoom from your laptop or desktop computer you will have to have the Guidebook web app open on that computer to directly click the links. Alternatively you can use the Guidebook on your phone or mobile device to create your schedule and then Join a Zoom meeting by typing the meeting ID and Passcode from Guidebook into your Zoom desktop client.

For additional help with Guidebook or information on how to build your schedule, see these Help Guides.

Step 3: Plan your schedule

The Guidebook application will allow you to customize your schedule. If using the web version be sure to login (upper right-hand corner) so it will save your selections. If you are logged in on the app and web version with the same account Guidebook will sync your change between both devices.

Step 4: Plan to avoid Zoom Fatigue

Fatigue from attending web conferences is a real thing. You have probably figured this out already if you are teaching classes with a web conferencing tool such as Zoom or if you have had days full of meetings. There are many strategies you can use to help mediate this exhausting effect.

Read this short article from the Harvard Review on How to Combat Zoom Fatigue. To learn more about why web conferences can be more exhausting than in person meetings, see these articles from the Chronicle of Higher Education and the National Geographic.

Step 5: Participate!

In addition to engagement within concurrent sessions there are lots of other ways to engage and network with FTTC participants at the conference.

  • Be sure to “check in” in the Guidebook app so you can use the messaging and discussion tools within the application
  • Join the morning Welcome session each day to learn more about conference logistics and organization
  • Share your experiences on Twitter and Facebook using #FTTC2020
  • Join the networking sessions at the end of each conference day (see details in conference program)
  • Pop into the Registration and support Zoom room where breakout rooms are available to connect with other participants.
  • Make arrangements with other participants to join the “connections” room at any time during the conference  

Step 6: Reach out for Help

Stuck on any of these steps? Feel free to reach out for help in any of the following ways.