Reservation Procedures & Policies

Reserving Space
Anyone interested in using the Millennium Student Center (MSC) for non-university sponsored events may call Millennium Student Center Event & Conference Services at (314) 516-4346. The staff will provide information and space availability over the phone. However, all requests to use space must be submitted on a Millennium Student Center Facility/Services Request form and sent to: Brenda Jackson, University of Missouri-St. Louis, 8001 Natural Bridge Rd, 218 Millennium Student Center, St. Louis, MO 63121. A non-refundable application fee of $50.00 must be submitted with the request. Requests for space should be made at least 6-8 weeks prior to the date of the event. All space is reserved on a first-come-first-served basis. Reservations will not be confirmed until the MSC Facility/Services Request form and application fee have been returned by the requestor and processed by Millennium Student Event & Center Conference Services. Once the reservation is confirmed, we will send you a University of Missouri-St. Louis Facilities and Services Agreement, a campus map, and a floor plan. If the signed agreement and payment are not received by the date specified, the reservation will be canceled.Millennium Student Center Event & Conference Services reserves the right to reject a request if it is programmatically or operationally impossible or in conflict with the University’s policies and regulations.

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Fee Structure
The fee structure for utilizing the Millennium Student Center and related services are delineated according to the requestor’s affiliation with the University. Discounts are given to full-time students, faculty and staff, alumni (graduates), and nonprofit organizations. Students must show a current student ID. Alumni are required to give their graduation year, student ID number, and when applicable, their name at graduation. Nonprofit organizations will need to provide proof of their nonprofit status.

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Payment
Payment of fees associated with room rental, i.e. audio-visual, insurance, and special setup is due upon return of the signed agreement. Checks should be made payable to UM-St. Louis. Major credit cards (except American Express) are accepted. Partial payment will be considered for events scheduled a year or more in advance.

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Cancellations
Events canceled after the deposit/payment has been paid and more than 90 days from the event will be refunded half the amount of the deposit/payment minus the cost of insurance, if applicable. No refund pertaining to room fees and services will be given for cancellations less than 90 days prior to the date of the event.

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Date Changes
More than one event date change is subject to a penalty of twenty percent of the total rental fee.

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Catering
All food and beverages served at events held in the Millennium Student Center must be purchased through the University’s contracted food service. You may contact them directly for menu options and prices by calling 516-4321. You will be billed separately for catering.

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Event Liability Insurance
UM Risk & Insurance Management requires that all non-university sponsored events be covered by Commercial General Liability Insurance (comparable to comprehensive General Liability Insurance). This insurance may be purchased through the University or the requestor’s insurance carrier. Essentially, the terms of the insurance are: a. The standard minimum coverage is $500,000 combined single limit for bodily injury and property damage, per occurrence and aggregate. b. The insurance policy must name “The Curators of the University of Missouri” as an additional insured. c. The organization will provide for Worker’s Compensation coverage at statutory limits and Employers’ Liability coverage with a minimum limit of $100,000 per occurrence and aggregate. d. If the policy is changed or canceled, written notice should be immediately be given to Millennium Student Center Event & Conference Services. An event held over a period of consecutive days or in more than one location on campus will be covered under one policy. A separate policy must be purchased for each subsequent event. If you decide not to purchase insurance through the University, a certificate of insurance from your carrier must be returned along with the signed agreement and payment by the date specified by MSC Event & Conference Services.

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Proper Care and Use of Facilities
It is expected that proper care will be taken of the Millennium Student Center facilities. Please keep in mind and inform your guests that:

Smoking is prohibited inside the building.Food and beverages are to remain in designated areas.Guests must restrict their activities and movement to the areas in the building specified in the agreement. Clothes and personal belongings should be removed and trash placed in the receptacles provided.No lighted candle may be passed from one person to another.Candles may be used in candelabras provided drip shields or other protective measures are used.
Taping items to walls is not permitted.

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Parking
Parking permits are $3 per vehicle and should be affixed to the rear window on the driver’s side. Cars without permits will be ticketed. Some events may require designated parking areas.

There are no designated parking areas or parking fee for weekend events beginning after 5:00 p.m. Friday through 7:00 a.m. Monday.All of the entrances to the building are (disabled) accessible.

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Deliveries
You are responsible for receiving deliveries and should have someone present when deliveries are expected. University staff will not accept or be responsible for deliveries.In as much storage space is limited, we cannot store equipment or materials for you.

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Site Visits
Appointments for site visits may be scheduled by calling MSCenter Event & Conference Services at 516-4346.

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Security
The University Police will be notified about your event and they will patrol the area on a frequent basis. Keep in mind that as in any public facility, you and your guests should not leave personal items unattended. The University takes no responsibility for lost or stolen items.

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Animals in the Building
Only guide and support animals are allowed in the building

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