| What |
Who |
Suggested Timeline |
| Inform department/center/college of review and refer to Guidelines and Templates |
Review Coordinator |
October |
| Request recommendations from department/center for External Reviewer and Campus Review Team |
Review Coordinator |
October |
| Engage faculty and staff in conversations around guidelines |
Chair/Director |
Fall term |
| Plan topics, assign, and schedule writing for Self-Study Report |
Chair/Director |
Fall term |
| Contact External Reviewer for interest and availability |
Review Coordinator |
November & December |
| Identify possible dates for Site Visit with External Reviewer and Dean |
Chair/Director |
November & December |
| Negotiate dates with Academic Affairs |
Review Coordinator |
November & December |
| Add review date, 8 AM launch, exit meetings to Dean’s and Provost’s Calendars |
Review Coordinator |
November & December |
| Contact External Reviewer for travel information to plan itinerary |
Department Admin |
January |
| Contact suggested Campus Review Team Members and set team |
Review Coordinator |
January & February |
| Inform Chair/Director/Dean of Campus Review Team chair and members |
Review Coordinator |
January & February |
| Reserve hotel for external reviewer |
Review Coordinator |
January & February |
| Prepare contract and make logistical arrangements w/ external reviewer |
Review Coordinator |
January & February |
| Send electronic copies of the Self-Study to reviewers and Review Coordinator; Post a copy on Accreditation Website |
Chair/Director |
4 weeks in advance of Site Visit |
| Make restaurant (remember: $21.50-per-person max) reservations for night prior to Site Visit (includes reviewer, unit chair, CRT chair, one colleague) |
Department Admin |
4 weeks in advance |
| Draft itinerary and recommend stakeholders for interviews during Site Visit to Review Coordinator |
Chair/Director |
4 weeks in advance |
| Consult with Academic Affairs on additional stakeholders and finalize Itinerary |
Review Coordinator |
4 weeks in advance |
| Using final list of stakeholders from Coordinator, invite stakeholders to meetings during Site Visit |
Department Admin |
4 weeks in advance |
| Arrange to meet External Reviewer at airport and/or hotel and note this responsibility in the Itinerary |
Chair/Director |
3 weeks in advance |
| Using Templates, schedule rooms and set itinerary for Site Visit |
Department Admin |
3 weeks in advance |
| Send Itinerary to Campus Review Team members, stakeholders, and Campus Leaders participating in the Visit |
Department Admin |
2 weeks in advance |
| Arrange catering & delivery for Review day: light breakfast by 7:45 AM and lunch for CRT members (and Chair/Director who is on call) |
Department Admin |
1 week in advance |
| Print copies of Self-Study, appendices, faculty c.v.’s, course syllabi, and other supplemental materials for reference during Review |
Department Admin |
1 week in advance |
| Update Itinerary as necessary and distribute to all |
Department Admin |
1 week in advance |
| Finalize schedule and contact all participants with last-minute changes |
Chair/Director and Admin |
1 week in advance |
| Assure extra itineraries, all materials, name badges for all participants and stakeholders are ready and reminded of Review |
Department Admin |
2 days prior |
| Prepare launch materials and send launch agenda to participants as reminder |
Review Coordinator |
2 days prior |
| Meet External Reviewer, campus tour (if time), attend dinner |
Chair/Director |
1 day before |
| Submit related receipts (dinner, lunch) to Academic Affairs |
Department Admin |
Following the Site Visit |
