Academic Affairs

Expenditures Expected with the New Program


The cost plan on Form FP distinguishes between start-up costs and those required to deliver the program. Before starting the form, please consider all anticipated costs required to recruit, advise, and teach students in the program. A discussion of the basis of the estimate may include the program's heritage and commonality with other programs. Proposers should complete a summary of total program costs phased by fiscal year.

Below are some ideas of expenses that might fit under the categories on Form FP. Please divide them according to start-up and recurring costs on the form.

Faculty. Include regular, non-regular, adjunct, and graduate faculty needed for teaching and advising students in the new program. An average of salaries in each faculty category may be used when a variety of faculty members will contribute to the program.

Staff. Specify costs of all management and support staff needed to support the program. Time commitments for all staff should be clearly shown.

Benefits. Summarize the appropriate benefits costs, given the university's current rates and policies. Checklist for Preparation of Draft of Proposal Budget

Equipment. Submit costs of office equipment needed to support the program, including the cost of the desktop computer plan or port charges. Add instructional equipment also.

Library. Estimate the cost of new journals and books as well as additional electronic search software that may be needed.

Other Direct Costs.

  1. Student Support. Include costs of supporting graduate teaching assistants or research assistants in the program. Please note that these are not the TAs teaching in the program, because those are considered faculty (above).
  2. Materials. Estimate the annual cost of office and instructional materials such as software, paper, letterhead, and so on.
  3. Scholarships. Describe the amount of scholarships that will be necessary to support the program. If it is a graduate program, include tuition remission and insurance support offered to GTA/RAs by the Graduate School.
  4. Travel and Related Costs. Provide a summary of the travel required to support the program. Do not include student travel that they are responsible for.
  5. Printing and Photocopying. Estimate the cost of preparing recruitment materials and departmental communications to students in the program.
  6. Advertising. If the program will be announced through ads, include the cost for each year that you run ads.
  7. Mail. Include the cost of postage for departmental letters or sending brochures or ads. It is expected that the postage will be related to the printing costs.
  8. Other Direct Costs. Include costs associated with starting and delivering the program, such as of setting up offices for support staff, moving telephones, or holding informational sessions for prospective students.
CBHE Guidelines
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