Graduate School

Dissertation Procedures

 

The purpose of this site is to assist with the final steps of completing your dissertation. Please consult the Electronic Thesis and Dissertation page for more details on creating and submitting your ETD.

Prepare the Correct Formatting

The three most commonly used at UMSL are:

American Psychological Association 
Chicago Style Manual 
Modern Language Association (MLA) 

Abstracts

Abstracts are required for all dissertations submitted to the Graduate School. The abstract for the Electronic Thesis and Dissertation site must be no longer than 350 words.  The abstract in the body of the thesis has no word limit. 

 

Dissertation Procedures:

 

1.  Schedule the Oral Defense

Work with your committee to choose a date that is at least 3 weeks away. Schedule a room that is appropriate for the defense. Your committee chair, department secretary or academic unit dean’s office should be able to assist you. Consult the Graduation Deadlines to determine your graduating semester and the timeline for submitting final documents.

Submit the Preliminary Copy and Oral Defense Announcement 

The following items are due in the Graduate School 3 weeks before the oral defense:

The Oral Defense Announcement will be posted on the Graduate School Website. You, your dissertation advisor, graduate program director, department chair, and dean will be notified when it is posted.

 

2.  Go to your Oral Defense

 

3.  Complete the Survey of Earned Doctorates

Students earning a Ph.D. are required to complete the Survey of Earned Doctorates. Students completing an Ed.D. or a D.N.P. should not complete the survey. Please note that the survey year ends in June. If you are a Summer graduate, please check with the Graduate School to make sure that the survey for your graduating class is available.

Students may complete:

If you complete the web-based survey, a copy of your certificate of completion should be forwarded to the Graduate School by the Survey. Please keep a copy in case we do not get it.

If you complete the paper version of the survey, submit it to the Graduate School.

 

4.  Submit a Copy of Your Dissertation to Proquest/UMI 

All doctoral students are required to microfilm their dissertations with Proquest/UMI. Students are responsible for all fees associated with microfilming.  The University has no restrictions on the options offered by Proquest/UMI. In order to submit your dissertation to UMI/Proquest, you will need to convert the document to a PDF. You can convert a Microsoft Word document to a PDF at any UMSL student computer lab. If you need to edit the PDF to accomplish such as inserting pages with tables or scans, please go to the Faculty Resource Center for assistance. The Proquest/UMI site also has conversion software if your dissertation is in one document. Once you have a PDF ready or if you would like Proquest/UMI to convert the document for you, go to Proquest/UMI’s ETD Administrator to complete the submission process.

If you need to delay availability in the UMSL library, please send a separate request to the Graduate School. Choosing a publishing restriction will not delay the shelving of your dissertation in the UMSL library or availability on the web. 

 

5.  Submit the Final Dissertation to the Graduate School 

The Graduate School will accept the final version in one of two ways:

Option #1:  ETD Site (Preferred)
A copy of your dissertation is made available through etd.umsl.edu. Go to https://apps.umsl.edu/webapps/weboffice/ETD/search.cfm. The dissertation must be submitted as a pdf saved as: YOURLASTNAMED.pdf. This includes dissertations with short-term embargoes.  Please contact the Graduate School if your dissertation needs to be withheld from the public for up to 60 months. Please note: The “archiving option” is only for master’s thesis students.

-OR-

Option #2:  Paper Submission  
Two unbound copies of your dissertation may be submitted to the Graduate School

If you need to mail the paper copies, please mail to:
The Graduate School
c/o Jamie Zurliene
421 Woods Hall
University of Missouri - St. Louis
One University Blvd.
St. Louis MO 63121

 

Checklist for Final Approval from Graduate School

The Graduate School will give final approval on the D7 when:

Personal Copies 

The Graduate School will not accept any materials intended for personal copies or gift copies for the committee.  Students may order from Proquest/UMI or inquire through The Graduate School about other resources for obtaining extra copies.

Copyright Information

Copyrighting is optional. You can register your copyright directly with the U.S. government at http://copyright.gov or Proquest/UMI offers to file the registration for you.  You would complete the information at the time of submission.

Questions?

Please contact Jamie Zurliene in the Graduate School
(314) 516-5879