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Senate and Assembly Operating Rules

1. The grade point average used to determine student eligibility for service on the Assembly and on committees of the Senate and Assembly shall be overall cumulative grade point average reflected in CICS5.

2. For committees requiring representation from specific divisions of the College of Arts and Sciences, departments within the College shall be categorized as follows: Humanities – English, Foreign Languages and Literatures, Philosophy; Social Science – Anthropology, Criminology and Criminal Justice, Economics, History, Political Science, Psychology, Social Work, Sociology; Natural Science/Mathematics – Biology, Chemistry & Biochemistry, Mathematics and Computer Science, Physics and Astronomy.

3. The Faculty Senate shall meet monthly during the academic year, and the University Assembly shall meet every-other month within semesters.

4. All Senate and University Assembly members are strongly encouraged to attend scheduled meetings.

5. Agendas and minutes of Senate and Assembly meetings shall be posted on the web no later than the Thursday before the Tuesday meeting.

6. Committee reports should:
a. be filed with Assembly/Senate Assistant in advance of or at the meeting where actions are presented;
b. include the names of committee members;
c. present motions only as a part of the report.

7. A report from the Chancellor shall be presented at each meeting of the Senate and the Assembly. The report shall include information on action taken as a result of Senate and Assembly recommendations.

8. Minutes of the Senate and Assembly meetings should include motions as presented, with a summary of the main points of the discussion.

9. The Senate and Assembly rosters and the committee rosters shall be posted on the web.

10. The budget for athletics shall be recorded as information to the Assembly.

11. All students, irrespective of their status as elected, appointed, or ex-officio members of the Assembly and/or committees, are required to satisfy the eligibility requirements stated in the by-laws during their candidacy and throughout the entire period of their service. Elected students will be replaced in accordance with the by-laws if they fail to satisfy all requirements. Ex-officio student representatives will not be recognized by the Senate if they fail to satisfy all requirements. A qualified replacement may be appointed by the Senate Chairperson to serve until such time as the ex-officio student representative meets the stated requirements.

12. Only voting members of the Senate and Assembly may vote at their respective meetings. Proxy voting is prohibited.

13. Only voting members of Senate and Assembly committees may vote as committee meetings. Proxy voting is prohibited.

14. To facilitate the flow of information and pertinent documents, the Assistant to the Senate Chair shall be invited to attend meetings of the Committee on Committees, the Steering Committee, the Committee on Curriculum & Instruction, and the Committee on By-Laws & Rules.

15. Normally, members of the Committee on Committees shall not nominate themselves for other
committee assignments.

16. Nomination for Senate and Assembly Chair shall be submitted to the Senate/Assembly Office no later than one week prior to the March meeting of the Faculty Senate to allow dissemination of names of nominees to the voting members of the Senate. Nominations from the floor may also be made on the day of the election.