What is meant by Third Party Billing?
What is the process I must follow for Third Party Billing?
What if I don’t have my voucher or letter of approval by my minimum payment date?
What happens if my sponsor does not pay my fees?
If I submit my voucher or letter of approval by my payment due date, do I still need to pay?
What if I receive Grants, Scholarships or Awards will my sponsor still pay?
Do I have to turn in a new voucher or letter of approval each semester?
What fees does Third Party billing cover?
What is the procedure to have my bookstore charges billed to my sponsor?
Why am I receiving a bill for my book purchases? My authorization and/or voucher covers books.
Should I forward my monthly billing statement to my sponsor?
What if my company has a tuition reimbursement policy, but they won’t pay until they see my grades at the end of the semester. Will this qualify for Third Party Billing?
What if my company/organization is interested in becoming a Third Party Sponsor?
What if I still have questions?
What happens if I turn my authorization and/or voucher in after my due date?

What is meant by Third Party Billing?

Third Party Billing is a payment agreement between the student, university, and the student's sponsor. The sponsor is an outside source that takes responsibility for all or partial payment of fees, books, etc. A third party sponsor is not an individual, i.e. parent, grandparents, etc., but a company or agency, such as the military, Vocational Rehabilitation, etc. 

What is the process I must follow for Third Party Billing?

It is the responsibility of the student to turn in a voucher or letter of approval from their sponsor to the Cashier’s Office PRIOR to the first minimum payment date of the semester. To avoid billing complications, the voucher or letter of approval must be specific on the amount and kinds of fees that are covered. It must also contain contact information and a billing address.

What if I don’t have my voucher or letter of approval by my minimum payment date?

If the Cashier’s Office does not receive the voucher or letter of approval before the minimum payment date, the student will be responsible for making the minimum payment or risk cancellation of classes.

What happens if I turn my authorization and/or voucher in after my due date?

Since the authorizations and/or vouchers are due 1 week prior to your payment due date this may result in classes being cancelled. Also any finance charges and late fees being applied to your student account, become the responsibility of the student. Sponsor delay in returning authorization and/or vouchers do not relieve student of late fees or finance charges.

What happens if my sponsor does not pay my fees?

Third Party student accounts are credited for expenses billed to a sponsor. If the sponsor does not pay, the charges are placed back on the student’s account for payment by the student. In some cases, the charges are reversed back months after the end of the term, due to sponsor delays.

If I submit my voucher or letter of approval by my payment due date, do I still need to pay?

If your voucher or letter of approval is to cover only a portion of the total fees due it will be treated in the same manor as Financial Aid when calculating the minimum payment due:

Total charges-Third Party Payment = Net charges.
(The amount listed on the voucher)
Net charges X Minimum % due = Minimum Due

Vouchers must be turned in no later than ONE WEEK PRIOR to the due date in order to be considered in the above calculation.

What if I receive Grants, Scholarships or Awards will my sponsor still pay?

Check with your sponsor for their policies, but in most cases a student cannot profit by a Third Party Payment. Grants, Scholarships and Awards would be applied to your student account first then the difference if applicable would be billed to the sponsor.

Do I have to turn in a new voucher or letter of approval each semester?

Generally, yes, a new voucher or letter of approval is required each semester, but you should check with your sponsor.

What fees does Third Party billing cover?

Coverage by sponsor varies. Any questions about what will be covered should be directed to your sponsor.

What is the procedure to have my bookstore charges billed to my sponsor?

The Bookstore can in some cases already have your authorization and/or voucher on file, if not you should request a voucher in the Cashier’s Office. In any case you must notify the Bookstore clerk that your books are being covered by your sponsor and/or give the voucher to the clerk in the Bookstore before the clerk enters anything in the register.

Why am I receiving a bill for my book purchases.  My authorization and/or voucher covers books?

If your authorization has been submitted directly to the Bookstore, you will need to contact the Bookstore at 314-516-5763 for further information. 

Should I forward my monthly billing statement to my sponsor?

No, the Cashier’s Office will bill your sponsor for you after the last add/drop date.

What if my company has a tuition reimbursement policy, but they won’t pay until they see my grades at the end of the semester. Will this qualify for Third Party Billing?

No, sponsors for Third Party Billing must be willing to pay regardless of grades. We also expect payment within 30 days of our invoicing.

What if my company/organization is interested in becoming a Third Party Sponsor?

A company representative needs to contact the Cashier’s Office at 314-516-5151 and ask to speak with the Third Party Billing Specialist who will be happy to assist them in becoming a Third Party Sponsor.

What if I still have questions?

You can stop by the Cashier’s Office at 285 Millennium Student Center or contact us by email at thirdpartybilling@umsl.edu