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Fiscal Officer Information

New Senior Fiscal Officer's Training Guide (PDF 113KB)

Fiscal Misconduct Reporting Line

On December 10, 2007, the University of Missouri implemented a Fiscal Misconduct Reporting Line (FMRL).  To access the FMRL, you can call a toll-free number, 
1-866-447-9821, or log on to https://www.compliance-helpline.com/UM.jsp.  You can also access the Reporting Line through the UM Finance and Administration
or Internal Audit websites.  Additional information regarding the Reporting Line can be found at the Fiscal Misconduct Reporting Line website.

This reporting line is not intended to replace or supersede other avenues of reporting which currently exist at the university (e.g., supervisors, Deans/Directors, etc.),
but serves as an additional way for individuals to report fraud or fiscal misconduct so that appropriate action can be taken to resolve the issue.  Individuals may choose
to identify themselves or have the ability to remain anonymous when reporting concerns if they so choose.

 

 

University of Missouri Fiscal Year 2018 Closing Schedule

PLEASE NOTE:

On June 30th through July 1st, 2018, many applications will be unavailable due to year-end processing. The applications that will be unavailable those  days are Payment Request/Non-PO Voucher Create, PO-Voucher Create, Requisitioning/Approving/Receiving, eProcurement, Inventory, Strategic  Sourcing, Supplier Contracts, Budget Entry, ARBI, Travel and Expenses, GL Journal Import, and the Grants Module. The following web applications -  FIN Journal Entry, FIN CRR/ARR, FIN MoCode, FIN Financial Reports, and FIN Authorization will be available during this time.

Requisitions

Campus and System departments may enter FY19 requisitions effective immediately. Requisitions entered for FY19 must include a statement in  the justification/comment field that the requisition is intended for FY19. These requisitions will be created with the FY18 budget dates, turned  into purchase orders, and dispatched to suppliers on July 2nd. These FY19 POs will be created with FY18 budget dates, but moved to FY19 on  July 1st.

Deadline for FY18 requisitions requiring a bid is May 11th, 5:00 pm

Last day to enter FY18 non-catalog requisitions not requiring a bid is June 22nd, 5:00pm

Last day for Show-Me Shop (SMS) requisitions is June 29th, 5:00pm

Last day for MUHC Item Master requisitions is June 28th, 12pm (noon)

The eProcurement and Purchasing modules will be unavailable from June 30th through July 1st.

Receiving on a Purchase Order

All non-catalog Purchase Order lines with 2018 budget periods, less than $1,000 will be paid automatically if an invoice has been submitted and a  voucher prepared.

The Purchasing and eProcurement modules will be unavailable June 30th through July 1st.

Feeders

Last day for AP Feeders to load June data – June 29th, 4:00 pm  Last day for GL Feeders to load June data July 10th, 4:00 pm  GL Journal Import will be unavailable June 30th through July 1st.

University of Missouri Fiscal Year 2018 Closing Schedule

AR/BI Invoices

Last day to enter FY18 invoices is June 29th, 4:00 pm

The AR/BI module will be unavailable June 30th through July 1st.

Payment Requests/Non-PO Vouchers

Last day to enter FY18 vouchers/payment requests is June 29th, 4:00 pm  Last day for AP Feeders to load June data – June 29th, 4:00 pm

The Payment Request/ Non-PO Voucher module will be unavailable starting at 5:00pm June 29th through July 1st.

Note: Vouchers approved/posted between July 2nd & July 11th with an invoice date prior to July 1st will be included in a DeptID accrual entry for  FY18.

Travel and Expenses

Last day to enter FY18 Expense Reports is June 29th, 4:00 pm

The Travel and Expenses module will be unavailable starting at 5:00 pm on June 29th through July 1st.

Note: Expense Report lines approved/posted between July 2nd & July 11th with an expense date prior to July 1st will be included in a DeptID  accrual entry for FY18.

Accounts Receivable Reports (ARR)

June ARRs must be prepared and the funds delivered to Cashier’s by June 29th, 3:30 pm.

Direct Deposit ARR’s with a June 30th date can be made through 5:00 pm July 2nd for deposits made in June.

Cash Receipts Reports (CRR)

June CRRs must be prepared and the funds delivered to Cashier’s by June 29th, 3:30 pm.

Direct Deposit CRR’s with a June 30th date can be made through 5:00 pm July 2nd for deposits made in June.

Bookstore Requisitions

Last day to submit a requisition in person for in-stock items is June 29th, 5:00 pm.

One Card

Last day to enter FY18 Expense Reports is June 29th, 4:00 pm

The travel and expenses module will be unavailable starting at 5:00 pm on June 29th through July 1st.

Note: Expense Report lines approved/posted between July 2nd & July 11th with an expense date prior to July 1st will be included in a DeptID  accrual entry for FY18.

Web Journal Entries JE, ISE, CE, TRE and PCE

Last day for June 30th web journal entries for departmental users is July 17th, 5:00 pm. Between July 1st and July 17th, please note the  date used for the entry. The date on the entry will control to which fiscal year the entry will post. During this time the journal entry system will  default to FY19. If you want a journal to post to FY18, you will need to change the date to 6/30/18. Please check all dates before submitting the  transaction to make sure it will affect the correct fiscal year.

The FIN Journal Entry application will be available June 30th through July 1st even though other systems may not be accessible.